PR and social media are both based on communication. But social media, with its real-time messaging, strengthens your client’s awareness. And it supports PR efforts. This allows PR to be stronger and more effective. Content published via press releases lives longer, spreads faster and has a further reach with the support of social media. Social media PR is today’s word-of-mouth/grassroots marketing.

Social Media PR Position Clients in the News

As stories are shared in real time, public relations professionals can use social channels as a tool to leverage their client’s brand. Follow specific hashtags that are relevant to the client. In addition, follow the journalists that cover applicable beats.

Journalists often use Twitter as means to find an expert for a story they are working. They are also searching for an idea that is coordinated with their editorial beat. Use Twitter as a research tool: view journalists’ tweets and retweets and arm yourself with the topics they’re interested in. Observe the people they engage with and use this insight to craft your message.

Setting The Stage for Success

When setting the stage for a major announcement or activation – start teasing the message on your client’s social platforms with hashtags that include media outlets. The teaser campaign should include strategic story angles that will whet the interest of news outlets. Beyond dropping links on LinkedIn or Twitter, consider additional formatting ideas such as:

• Highlighting key press release points in the caption
• Providing bullet points or a “condensed” release in conjunction with the external link
• Organizing the release into an image or infographic

When you get a media placement, share it across all platforms to integrate your client’s social media and PR strategies.

Takeaway

Social has given brands new outlets to connect and share information. The channels are constantly changing, challenging brands to adjust quickly and create compelling content to reach target markets across a variety of mediums. Brands that recognize the power of PR and social media have emerged as industry leaders, bringing value to their overall brand and creating loyalty customers.

Media relations results require more than luck.

As a public relations professional, there’s no better feeling than seeing a client featured in a news story. There’s an exhilaration when an idea you’ve pitched appears in a magazine, newspaper, radio or the coveted TV spot. An earned media placement will impact a client’s awareness — and hopefully — their bottom line.

However, pitching isn’t easy. With fewer journalists, swifter news cycles and an extraordinary number of media outlets, communicators need to be savvy and strategic about formulating and targeting pitches. Muck Rack reports that there are now nearly 6 PR pros for every one journalist.

A 2021 Muck Rack survey stated that 34% of PR pros said finding and interacting with journalists is one of their biggest challenges. And 59% of journalists view their relationship with PR pros as mutually beneficial, but not quite a partnership. This decreased from 64% in 2020. Only 6% view it as a partnership.

Why is there such an inequity between PR professionals and journalists?

It’s no mystery that PR pros can’t do their media relations jobs successfully without journalists. And journalists depend on Public Relations outreach, too.

“I get roughly 300 emails a day. Most of the time, I read a subject line and that’s it. There’s just simply too many emails every day from publicists to be replying to each one. I can probably count on one hand the amount of general PR pitches I’ve responded to over the past few years. What they all have in common is they were targeted at BuzzFeed and me specifically. The publicist knew who I was, what kind of stories I write and was able to speak to this and why their pitch fit in line with that. They also know what BuzzFeed News is (hint: it’s not the same as BuzzFeed!) and why their story was of interest to our readers. It’s all obvious stuff, but you have to tailor your pitch like you would a cover letter for a job application.”

—David Mack, deputy director for breaking news at BuzzFeed News (source Muck Rack)

Personalization is key to getting a reporter’s attention.

It’s important to remember that each reporter is unique. In order to successfully connect with members of the media, know who they are and what they prefer when it comes to pitching. In Muck Rack’s Annual Journalist Survey, reporters cited lack of personalization as the number one reason they immediately reject pitches.

Writing the ideal pitch will not have “legs” if it is not strategically targeted. A political writer does not want to profile a new restaurant (unless the chef is a former president). An investigative journalist probably will not respond to a pitch about what’s trending in the fashion world. Educate yourself on a reporter’s areas of interest and get to know their point of view. Familiarize yourself with their writing style and how they communicate with their audience. Make each email distinctive to the individual. Remember that the ultimate goal is to establish or continue a relationship with the journalist.

Customize your pitch to their medium.

A wide-ranging PR campaign can be incredibly time consuming. Sending an initial mass email to all news outlets is, at times, the only course of action. However, this approach does not embolden coverage unless it is a very widely known product and/or personality. If possible, customize the pitch to the medium. When pitching a television producer, send clips or b-roll and include camera ready art to a print outlet. Reference the assets and describe how the visuals will enhance an interview or feature. If you want a reporter/editor/producer to accept your pitch, it needs to intrigue them — and contain something that that will engage their audience.

The media relations process — what happens next?

After sending a pitch, be respectful and allow the reporter enough time to decide if they are interested in covering the story. Give them a few days to review the pitch, and then follow up via email. If you don’t hear from them after a follow-up, assume they aren’t interested.

If a pitch is accepted, be sure to thank the reporter and share their story online. A share goes a long way, especially in a world where more reporters are being evaluated based on the success of their stories — 62% of journalists say they track how many times their stories are shared on social media.

Empathy. Understand and share the feelings of another. More relevant in our country now more than ever.

Like many, last week on the Porch was spent defrosting from the massive winter storm.

Natural disasters occur. Business owners and leaders lead with empathy.

Heed these marketing and communication 101s:

• Safety first. Focus on the wellbeing of your team, then your clients. Reach out to check on them, their families and business. Focus only on their immediate needs and any help you may be able to offer. Show genuine empathy for those in crisis. Everything else waits.
• Teamwork makes the dream work. Thanks to one of our amazing team members, we had two co-working spaces. We were able to use that to communicate with our clients and to help them manage their internal and external business messages. In turn, it was easier for our clients to focus on their own team’s needs. Rally the troops that are available and get to work focusing on others’ needs.
• In addition, dedicate to serving who, how and where you can. We know from our own experience that the smallest gesture can make a powerful impact. This time, the Porch had power so we were able to offer our space and internet, and laundry room, to our Clients and friends who did not. Other clients had water their neighbors did not and eagerly gave of their own resources. Others may simply need an ear to listen. Make it a point to let your clients know you are there to help them in any way you can, not only with the needs that earn you income.
• After that, patience is a virtue. Rethink planned marketing initiatives.
  • Email marketing: Your communication can wait when other people are in crisis.
  • Social media posts: Meet your customer or Client where they are. During these times, emotions are highly-charged. Be authentic and empathetic.
  • Press releases: Don’t send press releases during times when a portion of the country is going through damaging events. Timing is everything.

Most importantly, extend empathy. There will come a time when you are facing your own unexpected storm and will need someone else to freely offer it to you.

In conclusion, we hope you and yours are safe, warm and damage-free. Client service is not simply our job; it is our heart.

Please reach out if we can help you.

Continuing on in our Rocker Spotlight series is Front Porch Lil’ Rock Maria Gregorio, who will share her insights on her own career and her experience on the Porch.

What is the biggest misconception about marketing today?

People want quality marketing for very little money. Cheap and great quality don’t really go together.

What advice would you give to someone struggling with creating a brand identity? 

Sit down, talk with customers, friends and colleagues. Have lots of post-its and pens around. Branding can be a tedious process but worth it in the end when you know who you are as a company and what you stand for.

One of the biggest lessons you’ve learned throughout your career?

Keep learning and growing. If it looks like you can’t grow or learn in your position, its time to look elsewhere.

What does good marketing look like?

Responsive, meets the customer where they are, makes you smile.

If you could be anywhere in the world right now where would it be?

My parents’ house in the Philippines.

If you could go to dinner with one person living or dead who would it be?

My grandpa (deceased).

If you could describe yourself in three words what would they be?

As the Front Porch Lil’ Rock nickname hints, I am short, funny, and quirky.

What is your favorite thing about FPM?

No commute! Seriously though, that we get to do interesting, creative work for great clients.

Tell me about a major milestone in your life?

When my husband visited me in college, Memorial Day Weekend 2001. We have been together ever since.

In what ways does the team at FPM have aligned values?

I think we’re all straight shooters who want to do great work and do right by people.

Your goals for FPM?

Grow the business and continue helping small businesses achieve their dreams.

How would you describe the culture at FPM?

We are a fun group who work very hard and genuinely like being around each other. That’s not something you see every day in other workplaces.

How does FPM differentiate itself from other marketing companies?

I think that judging from our quirky titles and the name of our company, people can tell that we like to do things a little differently. It does sound a little “folk-sy” but we just want to do great work for companies we believe in.   

Fun fact?

I have never lived in one place for more than four years. (military brat/railroader wife) And I used to do acting competitions in high school. I liked playing the villain 😈

Contemplating a communication strategy to enact in the event of a company crisis is a cringe-inducing exercise for any business leader. But it’s a necessary exercise.

Considering possible catalysts and consequences allows you to craft contingency plans that will help weather a storm … before the clouds appear on the horizon. The more you plan, the more likely damage control becomes if a crisis strikes. Rapid containment helps prevent catastrophic damage to a brand’s reputation and bottom line.

There are core components of any crisis control plan, regardless of industry, company size, or severity of crisis.

“Before anything else, preparation is the key to success.” ~ Alexander Graham Bell, inventor

Before a crisis strikes, create a comprehensive crisis communications plan.

What are elements of a crisis communications plan?

Identify a corps crisis team. Your CEO, COO, Communication Coordinator(s) and Legal Counsel will undoubtedly be part of this group. Consider who else may need to collaborate.

Identify and know your stakeholders. Anyone who could be impacted by what occurs with your brand should go on this list. This includes customers and shareholders.

Identify and train spokespeople. Anyone handling communications with the media and/or on social media should be trained on the dos and don’ts. Train these spokespeople to remember you are never “off the record.” Ingrain in them these three C’s of crisis communications:

1. Be Clear. Concisely communicate the information and the plan as they are established.
2. Be Credible. Communicate only facts and don’t make promises you can’t keep. Authenticity and empathy build credibility. Acknowledge and respond to questions and mistakes quickly.
3. Be Cohesive. Stay on message throughout all communication methods and channels. Confusion breeds conflict.

Establish notification and monitoring systems. Consistent social media monitoring will allow you to watch for the early warning signs of a brewing crisis. Having established notification systems will allow you to quickly coordinate a response to avoid catastrophic damage.

Be proactive with your public relations. This includes having a a solid social media presence. Consistent connection with your audience builds a strong brand. The stronger brand you build before a crisis, the more credibility you will have when weathering one.

When a threat or crisis is identified, immediately implement your plan.

Coordinate Central Command. Establish frequent communications with the crisis team.

Control the Narrative. Crucial to conquering any crisis is controlling the narrative surrounding it. Compose a message establishing what you currently know and what you are doing to counteract the damage. Identify the communication channels you will use to provide future updates.

Communicate. Pause scheduled posts on social media but continue monitoring and responding in real time. Remember the Three C’s when engaging with the media and/or on social media. Every touch point is critical.

Collect Information. Most of the time that means going offline, but it is critical that you continue to monitor and respond.

“The time to repair the roof is when the sun is shining.” ~ President John F. Kennedy

After the dust settles, comb through what worked and what didn’t. Change the plan accordingly, and continue to update it on an ongoing basis.

When does anything ever really go exactly as planned? Since the answer is almost never and so many variables are out of your control, it may be easy to think – why bother planning?

Unfortunately, even with diligent, proactive risk management, a crisis can happen at any time (as I’ve said in a previous blog). So, you need to prepare, anticipate and plan ahead – because it’s not a matter of if a crisis will occur, it’s a matter of when.

Although it may seem counter-intuitive, one of the main components of your crisis management plan should be proactive, positive outreach NOW – before the crisis.

Enter PR. Proactive PR.

Even if you’re not looking to grow your company or you feel like PR is “tooting your own horn,” there are many benefits to proactive PR. Positive media and community exposure will help you tenfold down the road. The strongest crisis communication plans also proactively incorporate these PR components:

• Build the Image of Your Key Leaders – It is a major advantage for your company if people regard and respect your leaders as subject matter experts and good people. This is why it’s important for top management to appear occasionally in business media profiles and stories as well as at “good news events” such as philanthropic donations.

• Examine and Strengthen Key Relationships – with local and national media, government officials and the community that you serve. Strong existing relationships will be beneficial in getting the support you need in a crisis and re-building credibility following.

• Review Your Search and Social Media Status – Put the people and the processes in place to continually and proactively monitor your digital exposure – online news outlets, blogs, Facebook, Twitter, Instagram, YouTube, etc. This is the first place you may learn about the crisis at hand, and it allows you to respond quickly to misinformation and accusations. (Of course, having a robust and positive existing presence on all of these channels is a must for so many reasons (and that’s why we do what we do on the Porch).

“Do something today that your future self will thank you for.”

“If you fail to plan, you are planning to fail.” – Benjamin Franklin

We agree, Mr. Franklin!!!

 

 

 

 

 

Last week, the world lost another rock legend far too soon. Prince has always been hailed as music royalty, and with his death, we are learning just how much of a king he was.

Sure, you know his influential and memorable top hits, “When Doves Cry,” “Kiss,” “Let’s Go Crazy,” “Raspberry Beret,” “U Got the Look, “Purple Rain,” “The Most Beautiful Girl in the World” … the list could go on and on. If you’re like me, each title brings back memories of my youth.

But perhaps you didn’t know that he also wrote “Nothing Compares 2 U” by Sinead O’Connor, “Manic Monday” by The Bangles, “Stand Back” by Stevie Nicks, “Love Song” by Madonna and countless others? As a marketing and PR professional, it baffles me that his songwriting prowess is being praised in the media after his death.

Don’t get me wrong, Prince was a master marketer. From his name (or symbol) to his signature style and his flamboyant stage presence, there’s a reason Rolling Stone ranked him 27th on the list of the Top 100 Greatest Artists of All Time. But the fact that he shared his talents with other musicians, including allowing others to cover his songs, makes him even more of a king in my book.

What are you doing – with your business or personally – that is outside of your main scope of work that others may find interesting and newsworthy?

Do you donate a significant amount of your time and/or money to a certain charity or cause? Are you aligned with other successful businesses or people? It may seem like a second nature to you, but you could be missing a valuable marketing opportunity. Take a look at your relationships and find a way for them to be mutually beneficial in garnering additional interest and awareness for both of you.

Can you imagine if Prince and Madonna had toured together? Apparently it almost happened, but Prince said “The world isn’t ready for this, it’s too big.” He was so right. Rest in peace, sweet Prince, rest in peace.

I’m obsessed with customer service. Have been for some time. Retail brands can be wiped from my consumer consumption in a swipe if things go sideways.True for you too, right? If you don’t feel valued or respected, why should you spend your money there?!?

Customer service has never been easier or harder. Gone are the days:

• Where the employee servicing the customer are the only touch point.
• As an owner, major stakeholder, CEO you never hear about bad experiences.
• 9-5 customer service. A social world means 24-7 visibility. Customers want quick resolution at anytime of the day.

One negative experience can end the relationship.
I had a favorite clothing store, a national brand and I loved them. They were the best. They kept a book on me. I could call ahead. They would have a room waiting with items in my size and preferences.

Until one day … the manager texted me that my loyalty reward was going to expire on Monday. I went to redeem and OOPS it expired on Sunday. The manager wasn’t there, the employees could do nothing for me (even though I shared the text). I decided I would return when someone followed up. It has been 14 months.

Excellent service creates loyalty.
This year, I ordered my Christmas cards. I waited patiently, for them to arrive but after an appropriate length of time and still no cards I called to inquire. They shipped to a previous property and had been delivered and signed for. I FORGOT to change the shipping address in my profile. How did they respond? “We will express print and ship tomorrow overnight.” I asked how much this wonderful solution would be?? It was FREE because they appreciated my business. Just. Wow.

Three benefits of having a customer service strategy. Customer service:

• Differentiates. Blue Ocean Strategy by Chan Kim & Renee Maubogne tells us we need to differentiate to set us apart from a sea of sameness. Recommended read!
• Creates loyal customers.
• Creates happy employees.

Can you service your way to sales? Absolutely.

Can you service your way out of sales? Absolutely.

Do you have a customer service strategy? If not get on it. Your team, customers and P&L will thank you.

On September 20, little did I know I would have a lesson on my latest opportunity to adapt to a new obstacle. I attended Camp Gladiator’s annual CG games, a fitness competition that pushes athletes to their limits.

We were there to do a fun run of the obstacle course. I was amazed, inspired by the competitors and already planning my training to be there as a competitor in 2015. I knew I could do this and wanted to do it!

Two hours later after a fall on the monkey bars, my adaptability was tested. My ACL was toast and needed reconstruction. Out with the goal to compete in CG games in 2015, new plan to be 100% recovered in a year.

Life happens, your professional life happens, business happens. To be successful in all areas in the current world that changes in a nanosecond, how can you ensure success?

To set your business up to prosper, it has to be flexible in any conditions. Here are three ways to ensure your business is adaptable:

1. Stay on top of market trends. Including customer insights, competitors, economy, employment, technology and laws and regulations.
2. Talk to your customers. Get feedback and respond.
3. Create and foster an innovative culture. Be open to new ideas from all levels within the organization.

Companies must constantly evolve to changing dynamics in society or an industry to be successful.

A couple adaptability examples:

• In the technology sector, you can easily see the winners and losers. As we switched from fax machines and snail mail to email and text, from bulky desktop computers to handheld devices, from Mapsco to built-in navigation systems, many organizations had to adapt. Apple was once considered dead. Look at them now. They innovated and adapted and are winning.
• In August 2001, the opening of The Shops of Willow Bend, an upscale shopping center with mostly high end tenants, opened shortly before the September 11, 2001, attacks. Retail sales nationwide entered a slump. When it first opened, the mall’s tenants included Escada, Bruno Magli, Burberry, Armani Collezioni, Montblanc, Nicole Miller, Diesel, D&G and Loro Piana among others. The economy and environment dictated the need for change. Today, they are focusing on opening national retail chains versus luxury stores. This year, the center was sold to Starwood Capital Group for more than $1.4 billion.
• In February 3, 2013, lights go out at SuperBowl XLVII. One hundred million viewers turn to social media to find Dunking in the Dark. That’s all. Oreo, you are genius and a perfect example of adaptability on the fly! Rock on!

Customer’s basic needs don’t change, but how they satisfy them do. Successful brands stay on-top of this.

Wish me luck on my surgery next week? Maybe I will blog about it …

This 4th of July, my family was on the lake. For the first time, we went out to the middle of the lake in a boat to watch the fireworks. It was exciting to be on the water and have a 360 view of the sky lighting up in celebration of our country. My two young boys snuggled up with me looking up at the sky and eventually fell asleep in my arms (that hasn’t happened since they were babies). For me, it was a perfection. For them, not so much …

Is your brand, product or service perfect? Of course! No one ever says, “My baby has imperfections.” If customers view your brand as less-than perfect, there is a perception challenge. Your customer’s perception is your business’s reality.

The Dove’s “Real Beauty Sketches” Ad Campaign of 2013 is one of my all-time favorites! A woman describes herself to a forensic artist and strangers who have met the woman that day do the same. The result is two images that are very different. The tagline is, “You are more beautiful than you think.”

How interesting would it be if brands could do this? If executives and employees could describe their products and services and customers do the same. How would the pictures differ?

In 2009, Domino’s Pizza had a perceptions issue. What did they do? They listened, responded and communicated how they were changing, resulting is amazing business results. Watch this Domino’s Pizza Turnaround.

Perception is reality.

Three ways to do a brand perception reality check:

1. Outside Business Consultants
2. Customer Intercepts, Focus Groups & Surveys
3. Social Media

Outside Business Consultants come in many forms; research firms, advertising, marketing and PR agencies, executive coaches, assessments, mystery shoppers to name a few. The value an outside partner can bring to your business is an objective view of your customer’s perception

Customer intercepts, focus groups or surveys are feelings and attitudes of your product or service. When asked, people will give you insights on areas to improve or let you know to stay the course. A very simple first step is a suggestion box in retail locations. You can get some really great ideas!

Social Media has opened the customer conversations wide open! Leverage this opportunity to listen, watch, collect and engage with your audience. People have immediate access to your brand to share in a public forum their likes, dislikes and desires for your product and services. Are you listening? Are you taking action? Social media allows you to respond immediately to customer feedback.

Listening to your customers and being open to feedback is an important business strategy to ensure your products and services are aligned with your customers’ perceptions.

My oldest son’s journal entry on my perfect 4th of July night: “On 4th July at night we did not get to see that much fireworks.” It was not his best 4th of July, our perceptions of the evening differed greatly, but perception is reality.