The period between Thanksgiving and Christmas is indeed chaotic, with more work to be done for our clients than at any other time of the year. However, rest assured that our client teams are not alone in this. We’re all in this together, and we’re ready to support each other to ensure a successful holiday season.
Recalibrate From Thanksgiving and Christmas to the New Year
If any goals have not been achieved, now is the time to address them! Many PR and social media teams assess, measure, and recalibrate at the end of each year. It’s important to make sure that you have achieved your objectives and that the results you’ve achieved are directly contributing to the success of the business and communications.
Between Thanksgiving and the start of the New Year, many trend stories will be published, providing good opportunities to get your client’s key messages out. It’s important to anticipate publishing deadlines and deliver content to the right editors and bloggers ahead of time.
It’s also smart to stay updated on media Facebook pages and Twitter feeds to take advantage of timely opportunities. This applies to broadcast TV producers and editors as well, as they are often looking for products or spokespeople quickly.
Planning for Next Year Starts Now
Thanksgiving break is a reminder that the new year is just a few weeks away! It’s time to start preparing for next year’s plans between Thanksgiving and Christmas. Most client teams have probably already begun the planning process, but Thanksgiving is a good reminder to keep it moving along promptly.
Don’t Forget to Actually Take a Break Between Thanksgiving and Christmas
We work long days, and it’s important to take a break to spend time with family and friends. Working hard and having long days isn’t necessarily a bad thing, especially if you enjoy your job. However, our job often requires early mornings, late nights, and checking emails even after the workday is technically over. Taking a break is crucial, and it always feels like the Thanksgiving break comes at just the right time.
Several factors can help a client’s message stand out if you’re pitching during an election year. It’s a politically charged period when pitching to the media, so here are tips to navigate a pitch.
Unraveling the Influence of Regulation and Laws
Understanding the influence of regulations and laws is a pivotal factor in effectively positioning a client’s message in the media if you’re pitching during an election year. The outcome of an election can significantly impact regulations and future legislation. By understanding and articulating how a client’s skills and knowledge align with these potential changes, you can empower your client’s audience. This can be done by highlighting specific bills and policies that could have legal implications after the election.
Be Patient and Persistently Pleasant When Pitching During an Election Year
Patience and persistence are not just important, they are crucial. The media landscape is unpredictable, especially during an election year, and journalists, reporters, and bookers are feeling the pressure now more than ever. If they don’t respond to your pitch email right away, don’t be discouraged. It’s acceptable to follow up, but be kind, compassionate, and understanding when you do so. The media is under unprecedented pressure to keep their audiences informed as quickly as possible.
Presenting Expert Commentary, Not Punditry
Positioning clients as experts who can offer informed commentary on specific topics is not just a strategy; it’s a key strategy. This approach not only sets them apart from mere pundits but also adds depth to their contributions, helping them avoid the pitfalls of engaging in politics.
Featuring Lifestyle Content When Pitching During an Election Year
PR agencies encounter special challenges if they’re pitching during election years. Journalists understand the value of promoting uplifting, inspiring, and powerful lifestyle messages. Despite global events, lifestyle content remains relevant, and people will continue to seek positive stories amid political unrest. Whether it’s about health, wellness, self-improvement, or feel-good stories, there’s a place for it. The key is to find angles that naturally fit within the broader media landscape while maintaining a balance.
In today’s interconnected world, the boundaries between PR and Digital Marketing are increasingly blurred. Both disciplines play a crucial role in shaping a brand’s image, reaching target audiences, and driving engagement. When blended effectively, these two disciplines can create a powerful force that amplifies brand messages and achieves strategic objectives. In best practices terms, that means integrating them to maximize their combined impact.
Align the Goals and Strategies of PR and Digital Marketing
Successful integration of PR and digital marketing begins with aligning goals and strategies. Ensure that both teams or functions are working towards common objectives, whether it’s enhancing brand visibility, generating leads, or driving website traffic. Establish a unified strategy that leverages the strengths of both PR and digital marketing.
For instance, if a PR campaign is focused on increasing media coverage, digital marketing efforts can complement this by amplifying the coverage through social media channels and paid promotions.
Create Consistent Messaging
Consistency in messaging is crucial for maintaining a coherent brand voice across all platforms. Ensure that the messaging in your public relations materials — such as press releases and media pitches — aligns with the content shared through other marketing channels, including social media posts, email campaigns, and website content.
This consistency helps reinforce your brand’s key messages and creates a unified narrative that resonates with your audience. Regularly review and update messaging guidelines to ensure alignment across all communication efforts.
Leverage PR and Digital Marketing Data and Analytics
Data and analytics are invaluable tools for optimizing both of these efforts. Use insights from digital marketing analytics — such as website traffic, social media engagement, and conversion rates — to inform PR strategies.
Conversely, PR metrics, such as media coverage and sentiment analysis, can provide valuable context for digital marketing campaigns. By integrating data from both camps, you can make informed decisions, track performance, and adjust strategies to achieve better results.
Enhance Content Distribution
Content distribution is a key area where these two team players can intersect. PR efforts, such as media placements and influencer partnerships, can drive traffic to digital assets, such as blog posts, landing pages, or social media profiles.
Further, digital marketing trends can help amplify public relations content by sharing it across social media platforms, using SEO tactics to improve its visibility, and leveraging paid media to reach a broader audience. Develop a content distribution plan that outlines how these marketing efforts will work together to maximize reach and engagement.
Collaboration on Campaigns
Collaborative campaigns that integrate can lead to greater success than isolated efforts. For example, if you’re launching a new product, a coordinated campaign that includes a press release, social media announcements, influencer endorsements, and targeted digital ads can create a comprehensive promotional strategy.
Foster communication and collaboration between teams to ensure that campaigns are well-coordinated, messages are consistent, and resources are used efficiently.
Engage with Your Audience
Engagement is a critical component of both PR and digital marketing. Use PR efforts to build relationships with media, influencers, and industry thought leaders, while leveraging digital marketing channels to interact directly with your target audience. Encourage two-way communication by responding to comments, participating in conversations, and addressing feedback. Engaging with your audience in a meaningful way helps build trust, strengthen relationships, and enhance your brand’s reputation.
Harnessing the Power of PR and Digital Marketing Integration
The intersection of PR and digital marketing offers a wealth of opportunities for brands to amplify their messages and achieve strategic goals. In today’s digital age, it’s not just a best practice — it’s a strategic imperative for achieving holistic and impactful communication. As you navigate the complexities of modern marketing, remember that the partnerships in marketing can be a powerful tool for your brand’s growth and success.
Summertime is replete with outdoor events and reporters are covering stories in person. The summer can also be a slow time for businesses. Plus, organizations also may be in a planning period in the summertime before events intensify during the autumn/winter months.
So How Can You Make the Best Use of This Summertime Season?
This can be an optimal time to strategize pitches and story angles for the upcoming fall and holiday season. If your clients have Fall/Winter events or announcements, media pitching should start now to ensure long lead story inclusions. Here is a selection of ideas for summertime pitches that will position your clients’ events for success in autumn/winter:
Share the event’s history and purpose.
Include testimonials or previous pieces to illustrate the event’s community impact.
Submit B-Roll from past events to educate the media on attendance levels and a visual of community involvement.
Invite reporters to attend the event for on-site coverage opportunities.
Offer exclusive interviews with speakers and notable attendees.
Other Summertime Media Opportunities
If you do not have any specific media planning to do for the fall, use the summertime to dig into what is currently trendingin the newsto promote your client’s brand. This can be done by pitching your client as an expert source to speak on a topic and be quoted in a story after news breaks. Or you can focus on your client’s brand ethics, products, or backstory and how it aligns with what is happening in the news cycle.
When pitching the media in summertime, it is also a great practice to limit email subject lines between one and five words. Further, limit the media pitch to 50–79 words. Overall, the entire body of your pitch should not exceed 149 words. Applying these best practices on your PR pitches will help you and your clients grow your media opportunities this summer!
It’s that time of year again — spring PR pitching season. Take advantage of all that spring has to offer to make your story pitching more relevant.
“It is spring again. The earth is like a child that knows poems by heart.”
~ Rainer Maria Rilke
This beautiful quote can be applied to PR professionals: we know instinctively that story ideas must reflect the changing season. By embracing the themes of renewal, growth, and vitality inherent in the spring season, PR professionals can tailor their pitches to capture the attention of their target audience.
PR Pitching to Get Ahead This Spring
Your client’s content can be a garden of beautiful variety, when you plant it correctly. Here are five tips to put a spring in your PR pitching step!
Spring into action by capitalizing on the warmer weather. For instance, if you have a restaurant client, pitch seasonal dishes for a cooking segment that incorporates bright colors that reflect the awakening landscapes, flush with new blooms.
Cultivate a springtime campaign with the vigor of a horticulturist. Dig into prevailing trends that happen during warmer months. Stories ideas can surround Bring Your Daughter to Work Day, Mother’s Day, Graduation, Father’s Day, First Day of Summer, July 4. Create content based on what each month is known for.
The colors of the season are filled with diverse botanical wonders. Use nature’s prism to reflect diversity in your PR strategy. Implementing different types of content and sharing it on your client’s social media channels will help your client grow an assorted oasis of relevant information.
Embrace the sense of renewal in storytelling to evoke the spirit of spring. Editors and producers frequently choose story ideas that evoke a feeling of newness. Showcase your clients’ environmental consciousness by highlighting what eco-friendly practices they are doing during the warmer months. Pitch stories on green initiatives, energy-efficient strategies, or sustainable product launches that align with the values of environmentally conscious consumers.
Put your experts on camera! Have retail clients talk about what is new for the spring and summer months. Pitch lifestyle specialists for a segment on easy ways to refresh interior and exterior living spaces. Present fitness professionals to demonstrate outdoor exercises that the whole family can enjoy.
In Spring, The Art of PR Story Pitching Steps Up
These tips serve as invaluable guidelines to craft compelling narratives that resonate with journalists and editors alike. Remembering the importance of personalization, timeliness, and succinctness ensures that pitches stand out amidst the flurry of media inquiries. Furthermore, fostering authentic relationships with media contacts and staying attuned to their preferences and interests can pave the way for fruitful collaborations. As the season unfolds, approach PR story pitching with creativity, strategic thinking, and a dash of seasonal flair, driving impactful storytelling that leaves a lasting impression.
How can you start pitching like a PR Pro in 2024? As we begin the year anew, producers, editors, and reporters are pursuing stories that will empower audiences to stick to their resolutions surrounding health and fitness, business growth, financial success, parenting, and many other areas.
PR Pro Tips for Pitching a Story Idea Using the New Year’s Resolution Angle
In a New Year pitch, skip the mundane details. Use succinct adjectives that will create an immediate visual in a producer’s mind’s eye. As a PR Pro, help the producer see their audience responding to the content. Highlight convincing before-and-after visuals — especially if your client is in fitness, weight loss, or beauty product spaces. Then have your client provide detailed tips and ideas that will motivate people to accomplish their New Year goals using their products/services.
As a PR Pro, position your client as an expert in their business or service and have them disseminate advice for easily accomplished New Year goals. This is highly effective with clients who offer information for the following:
Fitness
Weight loss
Organization
Travel
Financial advice
Nutrition/healthy eating
As people retain and implement your client’s advice, pitch an on-going monthly segment to have your client check in with audiences to offer encouragement on how to sustain New Year habits/goals throughout the year.
Keep Your Pitch Simple and Succinct
A pitch should begin with a bold statement that’s impossible to ignore. So ask a question, share a personal story, or throw in an unbelievable statistic to get their attention. Then after the attention-grabbing start, follow it up with a quick explanation. Follow PR best practices for success. After all, producers and editors are eager and willing to book a guest who engages an audience with valuable information that will help them achieve their New Year goals.
You bet they are pitching media during the holiday season. The holidays often means a respite for journalists from covering a continual news cycle. But as the season nears, story ideas are not as plentiful and, as such, this becomes a prime time to position your client in the news. You can still have effective media relations and engage with journalists to get the best results for your client during the holidays.
Yes You Can Pitch the Media at Holiday Time
Do not be daunted by the copious amount of “out of the office” responses — journalists are still tasked with reporting and producing the news. So make your pitches! Here are some media outreach tips during the holidays:
Pitch evergreen story ideas and content — As the pace of news slows, mid-December to early January is the ideal time to pitch feature stories and thought leadership profiles. Reporters want to file their articles prior to taking time off. A journalist is more likely to use your story during this period if it does not rely on current events.
Do Not Pitch Holiday Stories in December — Editorial calendars are already rife with holiday content; it’s unlikely that a seasonal pitch, in December, will generate coverage. Media outlets plan holiday stories well in advance — if you’re pitching media in December do not wrap (pun intended) your client’s message in a holiday package.
Make Predictions and Be Inspirational — Predictions for the coming year can earn media mentions for your clients as experts in their professions. The holidays are also the perfect time to pitch positive stories. The media always gravitates towards a feel-good narrative during this time of year. Consider examples of outstanding customer service, volunteer activities of employees, or the benefits of company donations.
Broadcast Media — Broadcast media are always reliant on guests. Many television entities conduct interviews remotely. So pitch your client to national producers in this situation which is a great opportunity. At this time, producers are not inundated with story ideas! Sparsely populated email inboxes are your friend, and a strong pitch could set your client up for success.
Do not go completely dark with your pitching efforts during the holidays. This time of the year offers a unique opportunity to secure great placements.
Need to apply some spring cleaning to your marketing and PR? As the Marketing/PR saying goes, Sweet April Ideas Bring May Results! The positive power of spring cleaning can be applied to a company’s PR and marketing strategy. And now’s the time to do it!
Five Ways to Spring Clean Your PR:
Outer Order Contributes to Inner Calm
Take a hard look at documents and correspondence that have not moved from your desktop and/or email box for months. If the strategies and ideas no longer apply to your clients’ overall objectives, then hit the delete button. A clean slate will give you a renewed focus and attitude towards your clients’ success.
Happiness is a Spring Cleaned Marketing and PR Plan
Spring is the perfect time for marketing — messaging should be thematic of revitalization. Revisit the marketing and PR plan that was developed at the beginning of the year and assess your progress. Ask yourself the question: where are we now and what fresh practices can we use to achieve results? This simple check-in is a great first step to shining new light on your communications program and spring cleaning your messaging.
Put a New Spring in Your Marketing/PR Step
Now that your marketing and PR plans have been spring cleaned, and your inbox is updated and clutter free, there’s room to add new items to your wheelhouse. First, embrace the changes and explore different strategies, such as updating target media, or identifying new thought leadership speaking opportunities. These tune-ups could be just the thing you need to take your clients’ business to the next level!
There is a Season Turn, Turn, Turn!
As the classic Byrd’s song says, there is a season turn, turn, turn, a time to build up, a time to break down. To begin with, Spring is a time for renewal, use this period to build enthusiasm for your clients’ offerings/services. So Spring cleaning your PR can mean teasing new trends that are applicable for the warmer weather. Introduce spring-inspired products that are available for a limited time. Bring back seasonal bestsellers.
This Collateral Won’t Spring Clean Itself!
Spring is abloom with life — after months of winter, people are ready to immerse themselves in the warmer weather. Use this to your advantage and imbue your website with colorful palettes, as you spring clean that website. Inspire optimism by using florals to spell out words. Capitalize on content that talks about being active and enjoying the great weather.
Get Started on Spring Cleaning Routines for Your PR
When you take the time to spring clean your PR practice this quarter, you’ll reinvigorate your clients’ messaging. And sooner than later, the work you’ve put in to refocus your messaging will pay off.
Why Staying on Top of Public Relations Trends is Valuable
Public relations professionals play an integral role in a client’s online reputation. Part of a PR professional’s job is to stay atop the latest public relations industry trends. Trends can play an important role in managing a client’s account.
What was important to consumers in the past might look different today. PR is all about cultivating an image in the minds of consumers. So certain tactics and strategies may resonate with an audience at any given time.
According to the online media monitoring company Meltwater, the five top PR trends that should pilot brand strategy in 2023 are:
Data and Analytics:
In 2023, tracking the impact of a client’s public relations efforts will be key. PR teams need, at a minimum, basic KPIs like brand awareness and favorability, social media engagement, and quality web traffic. With today’s analytics and PR reporting technology, data will play an increasingly essential role in PR strategies. It is an important public relations trend to stay on top of during the year.
Diversity and Inclusion:
More companies are doubling down on diversity, equity, and inclusion (DEI) initiatives, and for good reason. When employees can show up in a workplace where they can be their true selves they are more engaged. Employees are productive, and satisfied in their jobs. It is more than a public relations trend. It’s a shift in the way business will be done. As more consumers and employees raise their expectations of brands to embrace DEI at work, PR teams can expect it to be a recurring theme in their PR campaigns.
Influencer Marketing:
In 2023, focus on maintaining good relationships with existing influencers and connecting with new influencers. To fully leverage influencer marketing, PR teams need a good understanding of the influencer’s audience, niche, and content. These aspects go several layers deep and are full of nuances that can vary from one influencer to the next.
Without learning about these nuances, a company could end up doing more harm than good to its online reputation. One way to avoid potentially damaging influencer experiences is to add dedicated influencer resources to a PR team.
Personalized PR Pitch:
Tailoring PR pitches to individual journalists or influencers helps create messages that speak directly to their interests. It steers away from one-size-fits-none pitches. Instead it presents an eye-catching idea that’s hard to miss, even in an unpredictable news cycle. This helps to create instant trust and credibility. When pitching new sources you deepen the trust with media outlets and professionals. Keep this public relations trend top-of-mind when you practice media relations this year.
Authenticity:
As more marketers and PR professionals are using technology to develop custom experiences, it’s essential to maintain the human element. This makes personalization authentic. Consumers have increased their expectations of the companies with whom they do business. They expect brands to be transparent about ethics and values. Go beyond “marketing speak.” Authenticity is the intersection of these things. It’s no longer enough to spew generic phrases like “We’re in this together,” but back up your statements with actions. The bottom line: people have had many months to re-evaluate what’s important to them. They’re more discerning over how they use their time, which brands they engage with, and how they’re spending money.
Utilizing Public Relations Trends Helps Build Brands
Paying attention to PR trends can assist brands know the who, how, and when in addressing challenges and opportunities. This helps companies recognize and then embrace PR opportunities.
The recent elections completely dominated the news. And will continue to do so in the days that follow. An unpredictable news cycle can occur at any time. This presents a challenge for businesses looking to align their PR in the news.
5 Tips to Draw Out Content in an Unpredictable News Cycle
Erratic news cycles negate the valuable time that is put forth to pitches. These cycles prevent your client’s story from gaining traction. Try one of these techniques for engaging with journalists to get the best results:
1. Flexibility
A client usually has a set date for an announcement or event. It’s absolutely necessary to pivot the strategy if a major news story breaks. If a date cannot be moved, then the plan has to rely on post coverage. Always make sure that ample photos and videos are banked and submitted once the heady headline of the unpredictable news cycle has ebbed.
2. Response
Response time is important! Become the person that a journalist can depend upon. When a news story breaks, reporters are on tight deadlines. Respond immediately to requests for images or quotes from a client that you represent. Always provide links to hi-res photos, a press release with a quote, a product or person overview and a company boiler plate.
3. Newsjacking
David Meerman Scott coined this term in his book, “Newsjacking.” According to Scott, Newsjacking is the process of adding your client’s thoughts and opinions into breaking news stories. Newsjacking is a piggyback onto trending news topics. Clients can still get noticed during unpredictable news cycles using this technique.
4. Evergreen
Evergreen content has virtually no expiration date. So ideally it will retain its value over the long-term — just like trees that never lose their leaves. In terms of value, this content never loses significance. It even continues to gain traction. With the right strategy, evergreen content will consistently generate interest over time. People will reference it for years to come, regardless of the news cycles.
5. Media Downtimes
Generally media downtimes take place during the holidays. During this period, journalists are more receptive to evergreen content, byline articles and feature stories. Incorporate this timeframe into your client’s editorial calendars. Pitch ready stories in mid-November to use at any during the holiday season. This strategy is effective for the obvious fact that the client is getting media coverage. The bonus is that it will run when most people have the time to watch or read the content.
Don’t Fret — This News Cycle Will End
Unpredictable news cycles do end. So in the meantime instead of panicking, try one of these techniques to keep your client’s brand top-of-mind. Preventative or proactive PR and media relations can be a very successful approach to use to keep your client from defaulting to reactive solutions.
