Several factors can help a client’s message stand out if you’re pitching during an election year. It’s a politically charged period when pitching to the media, so here are tips to navigate a pitch.

Unraveling the Influence of Regulation and Laws

Understanding the influence of regulations and laws is a pivotal factor in effectively positioning a client’s message in the media if you’re pitching during an election year. The outcome of an election can significantly impact regulations and future legislation. By understanding and articulating how a client’s skills and knowledge align with these potential changes, you can empower your client’s audience. This can be done by highlighting specific bills and policies that could have legal implications after the election.

Be Patient and Persistently Pleasant When Pitching During an Election Year

Patience and persistence are not just important, they are crucial. The media landscape is unpredictable, especially during an election year, and journalists, reporters, and bookers are feeling the pressure now more than ever. If they don’t respond to your pitch email right away, don’t be discouraged. It’s acceptable to follow up, but be kind, compassionate, and understanding when you do so. The media is under unprecedented pressure to keep their audiences informed as quickly as possible.

Presenting Expert Commentary, Not Punditry

Positioning clients as experts who can offer informed commentary on specific topics is not just a strategy; it’s a key strategy. This approach not only sets them apart from mere pundits but also adds depth to their contributions, helping them avoid the pitfalls of engaging in politics.

Featuring Lifestyle Content When Pitching During an Election Year

PR agencies encounter special challenges if they’re pitching during election years. Journalists understand the value of promoting uplifting, inspiring, and powerful lifestyle messages. Despite global events, lifestyle content remains relevant, and people will continue to seek positive stories amid political unrest. Whether it’s about health, wellness, self-improvement, or feel-good stories, there’s a place for it. The key is to find angles that naturally fit within the broader media landscape while maintaining a balance.

It’s that time of year again — spring PR pitching season. Take advantage of all that spring has to offer to make your story pitching more relevant.

“It is spring again. The earth is like a child that knows poems by heart.”

~ Rainer Maria Rilke

This beautiful quote can be applied to PR professionals: we know instinctively that story ideas must reflect the changing season. By embracing the themes of renewal, growth, and vitality inherent in the spring season, PR professionals can tailor their pitches to capture the attention of their target audience.

PR Pitching to Get Ahead This Spring

Your client’s content can be a garden of beautiful variety, when you plant it correctly. Here are five tips to put a spring in your PR pitching step!

• Spring into action by capitalizing on the warmer weather. For instance, if you have a restaurant client, pitch seasonal dishes for a cooking segment that incorporates bright colors that reflect the awakening landscapes, flush with new blooms.
• Cultivate a springtime campaign with the vigor of a horticulturist. Dig into prevailing trends that happen during warmer months. Stories ideas can surround Bring Your Daughter to Work Day, Mother’s Day, Graduation, Father’s Day, First Day of Summer, July 4. Create content based on what each month is known for.
• The colors of the season are filled with diverse botanical wonders. Use nature’s prism to reflect diversity in your PR strategy. Implementing different types of content and sharing it on your client’s social media channels will help your client grow an assorted oasis of relevant information.
• Embrace the sense of renewal in storytelling to evoke the spirit of spring. Editors and producers frequently choose story ideas that evoke a feeling of newness. Showcase your clients’ environmental consciousness by highlighting what eco-friendly practices they are doing during the warmer months. Pitch stories on green initiatives, energy-efficient strategies, or sustainable product launches that align with the values of environmentally conscious consumers.
• Put your experts on camera! Have retail clients talk about what is new for the spring and summer months. Pitch lifestyle specialists for a segment on easy ways to refresh interior and exterior living spaces. Present fitness professionals to demonstrate outdoor exercises that the whole family can enjoy.

In Spring, The Art of PR Story Pitching Steps Up

These tips serve as invaluable guidelines to craft compelling narratives that resonate with journalists and editors alike. Remembering the importance of personalization, timeliness, and succinctness ensures that pitches stand out amidst the flurry of media inquiries. Furthermore, fostering authentic relationships with media contacts and staying attuned to their preferences and interests can pave the way for fruitful collaborations. As the season unfolds, approach PR story pitching with creativity, strategic thinking, and a dash of seasonal flair, driving impactful storytelling that leaves a lasting impression.

Need to apply some spring cleaning to your marketing and PR? As the Marketing/PR saying goes, Sweet April Ideas Bring May Results! The positive power of spring cleaning can be applied to a company’s PR and marketing strategy. And now’s the time to do it!

Five Ways to Spring Clean Your PR:

Outer Order Contributes to Inner Calm

Take a hard look at documents and correspondence that have not moved from your desktop and/or email box for months. If the strategies and ideas no longer apply to your clients’ overall objectives, then hit the delete button. A clean slate will give you a renewed focus and attitude towards your clients’ success.

Happiness is a Spring Cleaned Marketing and PR Plan

Spring is the perfect time for marketing — messaging should be thematic of revitalization. Revisit the marketing and PR plan that was developed at the beginning of the year and assess your progress. Ask yourself the question: where are we now and what fresh practices can we use to achieve results? This simple check-in is a great first step to shining new light on your communications program and spring cleaning your messaging.

Put a New Spring in Your Marketing/PR Step

Now that your marketing and PR plans have been spring cleaned, and your inbox is updated and clutter free, there’s room to add new items to your wheelhouse. First, embrace the changes and explore different strategies, such as updating target media, or identifying new thought leadership speaking opportunities. These tune-ups could be just the thing you need to take your clients’ business to the next level!

There is a Season Turn, Turn, Turn!

As the classic Byrd’s song says, there is a season turn, turn, turn, a time to build up, a time to break down. To begin with, Spring is a time for renewal, use this period to build enthusiasm for your clients’ offerings/services. So Spring cleaning your PR can mean teasing new trends that are applicable for the warmer weather. Introduce spring-inspired products that are available for a limited time. Bring back seasonal bestsellers.

This Collateral Won’t Spring Clean Itself!

Spring is abloom with life — after months of winter, people are ready to immerse themselves in the warmer weather. Use this to your advantage and imbue your website with colorful palettes, as you spring clean that website. Inspire optimism by using florals to spell out words. Capitalize on content that talks about being active and enjoying the great weather.

Get Started on Spring Cleaning Routines for Your PR

When you take the time to spring clean your PR practice this quarter, you’ll reinvigorate your clients’ messaging. And sooner than later, the work you’ve put in to refocus your messaging will pay off.

Why Staying on Top of Public Relations Trends is Valuable

Public relations professionals play an integral role in a client’s online reputation. Part of a PR professional’s job is to stay atop the latest public relations industry trends. Trends can play an important role in managing a client’s account.

What was important to consumers in the past might look different today. PR is all about cultivating an image in the minds of consumers. So certain tactics and strategies may resonate with an audience at any given time.

According to the online media monitoring company Meltwater, the five top PR trends that should pilot brand strategy in 2023 are:

Data and Analytics:

In 2023, tracking the impact of a client’s public relations efforts will be key. PR teams need, at a minimum, basic KPIs like brand awareness and favorability, social media engagement, and quality web traffic. With today’s analytics and PR reporting technology, data will play an increasingly essential role in PR strategies. It is an important public relations trend to stay on top of during the year.

Diversity and Inclusion:

More companies are doubling down on diversity, equity, and inclusion (DEI) initiatives, and for good reason. When employees can show up in a workplace where they can be their true selves they are more engaged. Employees are productive, and satisfied in their jobs. It is more than a public relations trend. It’s a shift in the way business will be done. As more consumers and employees raise their expectations of brands to embrace DEI at work, PR teams can expect it to be a recurring theme in their PR campaigns.

Influencer Marketing:

In 2023, focus on maintaining good relationships with existing influencers and connecting with new influencers. To fully leverage influencer marketing, PR teams need a good understanding of the influencer’s audience, niche, and content. These aspects go several layers deep and are full of nuances that can vary from one influencer to the next.

Without learning about these nuances, a company could end up doing more harm than good to its online reputation. One way to avoid potentially damaging influencer experiences is to add dedicated influencer resources to a PR team.

Personalized PR Pitch:

Tailoring PR pitches to individual journalists or influencers helps create messages that speak directly to their interests. It steers away from one-size-fits-none pitches. Instead it presents an eye-catching idea that’s hard to miss, even in an unpredictable news cycle. This helps to create instant trust and credibility. When pitching new sources you deepen the trust with media outlets and professionals. Keep this public relations trend top-of-mind when you practice media relations this year.

Authenticity:

As more marketers and PR professionals are using technology to develop custom experiences, it’s essential to maintain the human element. This makes personalization authentic. Consumers have increased their expectations of the companies with whom they do business. They expect brands to be transparent about ethics and values. Go beyond “marketing speak.” Authenticity is the intersection of these things. It’s no longer enough to spew generic phrases like “We’re in this together,” but back up your statements with actions. The bottom line: people have had many months to re-evaluate what’s important to them. They’re more discerning over how they use their time, which brands they engage with, and how they’re spending money.

Utilizing Public Relations Trends Helps Build Brands

Paying attention to PR trends can assist brands know the who, how, and when in addressing challenges and opportunities. This helps companies recognize and then embrace PR opportunities.

The recent elections completely dominated the news. And will continue to do so in the days that follow. An unpredictable news cycle can occur at any time. This presents a challenge for businesses looking to align their PR in the news.

5 Tips to Draw Out Content in an Unpredictable News Cycle

Erratic news cycles negate the valuable time that is put forth to pitches. These cycles prevent your client’s story from gaining traction. Try one of these techniques for engaging with journalists to get the best results:

1. Flexibility

A client usually has a set date for an announcement or event. It’s absolutely necessary to pivot the strategy if a major news story breaks. If a date cannot be moved, then the plan has to rely on post coverage. Always make sure that ample photos and videos are banked and submitted once the heady headline of the unpredictable news cycle has ebbed.

2. Response

Response time is important! Become the person that a journalist can depend upon. When a news story breaks, reporters are on tight deadlines. Respond immediately to requests for images or quotes from a client that you represent. Always provide links to hi-res photos, a press release with a quote, a product or person overview and a company boiler plate.

3. Newsjacking

David Meerman Scott coined this term in his book, “Newsjacking.” According to Scott, Newsjacking is the process of adding your client’s thoughts and opinions into breaking news stories. Newsjacking is a piggyback onto trending news topics. Clients can still get noticed during unpredictable news cycles using this technique.

4. Evergreen

Evergreen content has virtually no expiration date. So ideally it will retain its value over the long-term — just like trees that never lose their leaves. In terms of value, this content never loses significance. It even continues to gain traction. With the right strategy, evergreen content will consistently generate interest over time. People will reference it for years to come, regardless of the news cycles.

5. Media Downtimes

Generally media downtimes take place during the holidays. During this period, journalists are more receptive to evergreen content, byline articles and feature stories. Incorporate this timeframe into your client’s editorial calendars. Pitch ready stories in mid-November to use at any during the holiday season. This strategy is effective for the obvious fact that the client is getting media coverage. The bonus is that it will run when most people have the time to watch or read the content.

Don’t Fret — This News Cycle Will End

Unpredictable news cycles do end. So in the meantime instead of panicking, try one of these techniques to keep your client’s brand top-of-mind. Preventative or proactive PR and media relations can be a very successful approach to use to keep your client from defaulting to reactive solutions.

Media relations results require more than luck.

As a public relations professional, there’s no better feeling than seeing a client featured in a news story. There’s an exhilaration when an idea you’ve pitched appears in a magazine, newspaper, radio or the coveted TV spot. An earned media placement will impact a client’s awareness — and hopefully — their bottom line.

However, pitching isn’t easy. With fewer journalists, swifter news cycles and an extraordinary number of media outlets, communicators need to be savvy and strategic about formulating and targeting pitches. Muck Rack reports that there are now nearly 6 PR pros for every one journalist.

A 2021 Muck Rack survey stated that 34% of PR pros said finding and interacting with journalists is one of their biggest challenges. And 59% of journalists view their relationship with PR pros as mutually beneficial, but not quite a partnership. This decreased from 64% in 2020. Only 6% view it as a partnership.

Why is there such an inequity between PR professionals and journalists?

It’s no mystery that PR pros can’t do their media relations jobs successfully without journalists. And journalists depend on Public Relations outreach, too.

“I get roughly 300 emails a day. Most of the time, I read a subject line and that’s it. There’s just simply too many emails every day from publicists to be replying to each one. I can probably count on one hand the amount of general PR pitches I’ve responded to over the past few years. What they all have in common is they were targeted at BuzzFeed and me specifically. The publicist knew who I was, what kind of stories I write and was able to speak to this and why their pitch fit in line with that. They also know what BuzzFeed News is (hint: it’s not the same as BuzzFeed!) and why their story was of interest to our readers. It’s all obvious stuff, but you have to tailor your pitch like you would a cover letter for a job application.”

—David Mack, deputy director for breaking news at BuzzFeed News (source Muck Rack)

Personalization is key to getting a reporter’s attention.

It’s important to remember that each reporter is unique. In order to successfully connect with members of the media, know who they are and what they prefer when it comes to pitching. In Muck Rack’s Annual Journalist Survey, reporters cited lack of personalization as the number one reason they immediately reject pitches.

Writing the ideal pitch will not have “legs” if it is not strategically targeted. A political writer does not want to profile a new restaurant (unless the chef is a former president). An investigative journalist probably will not respond to a pitch about what’s trending in the fashion world. Educate yourself on a reporter’s areas of interest and get to know their point of view. Familiarize yourself with their writing style and how they communicate with their audience. Make each email distinctive to the individual. Remember that the ultimate goal is to establish or continue a relationship with the journalist.

Customize your pitch to their medium.

A wide-ranging PR campaign can be incredibly time consuming. Sending an initial mass email to all news outlets is, at times, the only course of action. However, this approach does not embolden coverage unless it is a very widely known product and/or personality. If possible, customize the pitch to the medium. When pitching a television producer, send clips or b-roll and include camera ready art to a print outlet. Reference the assets and describe how the visuals will enhance an interview or feature. If you want a reporter/editor/producer to accept your pitch, it needs to intrigue them — and contain something that that will engage their audience.

The media relations process — what happens next?

After sending a pitch, be respectful and allow the reporter enough time to decide if they are interested in covering the story. Give them a few days to review the pitch, and then follow up via email. If you don’t hear from them after a follow-up, assume they aren’t interested.

If a pitch is accepted, be sure to thank the reporter and share their story online. A share goes a long way, especially in a world where more reporters are being evaluated based on the success of their stories — 62% of journalists say they track how many times their stories are shared on social media.

Working as public relations professionals, we have found that there are four key best practices for PR success to incorporate into your process.

1st Best Practice for PR: Generate Enduring Ideas

One of the most important best practices for PR is to always be generating ideas. First, this includes story angles, data-driven research, strategies, op-ed pieces, profiles and annual editorial reporting. Then, the consistency of coverage depends on innovative thinking. The client will not always have a newsworthy agenda to publicize.

It’s a Public Relations professional’s job to energize conversations that will keep the media interested. The goal is to keep clients in the news. Constantly have a pulse on what is trending in news and where the client can fit into a news cycle. 

2nd: Practice Proactive and Responsive Communication

Proactive communication is undoubtedly the key metric to illustrating your commitment to the client, and a best practice for PR. Once a pitch is active, keep the client informed of the progress. This will not only galvanize the process but also create a dialogue about what is working and when a strategy pivot needs to take place.  

As simple as it sounds, responding to an email and/or phone call immediately engenders a trust and sense of wellbeing with clients. And, it reenforces to them that they are always a priority. Make sure that queries are answered immediately, even if it is confirming that you have received the correspondence and will get back to them when you have an answer. And responsive and proactive becomes very important for PR success in crisis communication.

3rd: Demonstrate Transparency

Clients expect its PR team to have expertise when navigating the media and to pitch a story that will result in positive news attention. Clients also rely on their PR teams’ knowledge to let them know a story idea is not gaining the anticipated coverage. Conveying this is necessary even if the idea that is not working was the clients.

We are counselors, and clients deserve the benefits of our seasoned point of view that has been established in experience and best practice judgement.

4th: Zero In on Your Target Audience

When using an earned media approach, do not weaken a message by pitching too widely. Target the news audience by researching and then building a media list that covers a client’s business model. Position your client above competitors by taking their expertise directly to a targeted audience. And, customize the content so that news outlets are compelled to open an email and react to the call to action.

Combine These 4 Best Practices for PR

Use these tips to build a PR process and structure that will prove successful for clients. Build their business and your professional reputation with repeated consistency and counsel.

When does anything ever really go exactly as planned? Since the answer is almost never and so many variables are out of your control, it may be easy to think – why bother planning?

Unfortunately, even with diligent, proactive risk management, a crisis can happen at any time (as I’ve said in a previous blog). So, you need to prepare, anticipate and plan ahead – because it’s not a matter of if a crisis will occur, it’s a matter of when.

Although it may seem counter-intuitive, one of the main components of your crisis management plan should be proactive, positive outreach NOW – before the crisis.

Enter PR. Proactive PR.

Even if you’re not looking to grow your company or you feel like PR is “tooting your own horn,” there are many benefits to proactive PR. Positive media and community exposure will help you tenfold down the road. The strongest crisis communication plans also proactively incorporate these PR components:

• Build the Image of Your Key Leaders – It is a major advantage for your company if people regard and respect your leaders as subject matter experts and good people. This is why it’s important for top management to appear occasionally in business media profiles and stories as well as at “good news events” such as philanthropic donations.

• Examine and Strengthen Key Relationships – with local and national media, government officials and the community that you serve. Strong existing relationships will be beneficial in getting the support you need in a crisis and re-building credibility following.

• Review Your Search and Social Media Status – Put the people and the processes in place to continually and proactively monitor your digital exposure – online news outlets, blogs, Facebook, Twitter, Instagram, YouTube, etc. This is the first place you may learn about the crisis at hand, and it allows you to respond quickly to misinformation and accusations. (Of course, having a robust and positive existing presence on all of these channels is a must for so many reasons (and that’s why we do what we do on the Porch).

“Do something today that your future self will thank you for.”

“If you fail to plan, you are planning to fail.” – Benjamin Franklin

We agree, Mr. Franklin!!!