If 2020 was the year of the pivot, 2021 is the year of branding and marketing agility. As we work with clients in multiple sectors, we are seeing this bubble to the top as a necessity. With constantly changing standards of operations and guidelines, the ability to move quickly and easily is equally yoked with the pivot this year. So there are several strategies that your organization can implement to ensure agility in all operations. Here’s the Porch’s top three for marketing and branding agility.

#1 Be Data Driven

Branding and marketing agility requires you to harness as much data as possible. Thus, it is important to focus not only on your potential customers, but also the competition, industry trends, and even in-house developments. We believe that marketing plans are an excellent tool for capturing and monitoring this data.

#2 Have Assets at the Ready

Your marketing team, and branding and marketing partners will be agile with viable marketing solutions if they have access to your marketing assets. Brand, style, and logo guides as well as asset hubs are good tools to have in place. Result? Easily accessible assets make everyone ready to rock quickly and easily.

#3 Be a Learning Organization

An important component of branding and marketing agility is the expertise of your employees and organization. Promote creative thinking, demonstrate the value of formal training and be sure to reward the expertise. The only way your business will be able to provide an answer to marketing challenges, is if itself becomes equally as agile in all of it is operations.

Take an agility self-assessment, if you need some help, we are a click or call away. Three cheers to a rockin’ agile end of the year.

GenZ is Up and coming

Learn GenZ marketing strategies to market to this up and coming group as they become more involved in the economy. They use social media apps to shop, care more about knowing a brand and what they stand for, and are more receptive to different marketing strategies. As a member of GenZ myself, I know the in’s and out’s of how members of my generation think and shop. I also know what types of marketing they are the most drawn to.

Social Media Changes Everything for GenZ Marketing Strategies

What differentiates GenZ from prior generations is that we have grown up in a world where technology is changing by the year. We have used social media to our advantage, especially in terms of purchasing products or familiarizing ourselves with brands. According to a Forbes article, 95% or GenZ consumers use social media as their top source of shopping inspiration; 65% use social media to find entertaining content; and 61% are specifically interested in watching more video content. The most common social commerce platforms for GenZ are Instagram, TikTok, and Pinterest. These apps are leading the way because of their easy checkout process, limited distractions, and ability to explore other recommended brands. Also, many members of GenZ will purposefully like and follow appealing brands so the algorithm will recommend similar brands.

Brands Have to Speak Up

Another thing about GenZ is that most of us are unafraid to take a stand about issues that matter to us. Especially in light of the coronavirus pandemic and black lives matter movement upwards of 78% of GenZ’ers have said that these events have shaped their worldview. Brands remaining neutral on these issues are no longer an option. GenZ’ers are becoming more and more reluctant to purchase from brands who do not present a stance on major world events. Additionally 79% of GenZ agreed that companies behaving more sustainably has become more important since the pandemic. This generation has an attitude that can change the world for the better and want brands to do the same.

New GenZ Marketing Strategies

GenZ kids are more receptive to video media and get their product recommendations from different places. Social media influencers have played a huge role in marketing and GenZ are very receptive to this tactic. Influencers will show off their favorite products routinely on social media and because they have built trust with their audiences, Generation Z’ers are more likely to purchase a product if a trusted influencer recommends it. Also, a brands social media aesthetic and presence are crucial. I can attest to the fact that a brands Instagram feed/aesthetic is one of the main attention grabbers for me which ultimately could lead to me following or purchasing from them.

The Change Upon Us

Businesses will have to adjust their marketing campaign tactics if they want to keep up with GenZ. They demand more from businesses in terms of usability, online presence, and advocation. Social media is playing a bigger role than ever before and change is definitely upon us.

Now that school is around the corner, it’s time to refresh your digital marketing strategy for your school, academy, or university. From experiencing a pandemic to entirely transforming a new academic environment for students and staff, the marketing and communications strategies that used to work for your district “pre-covid” may not work in this ever-changing 2021 environment. It is now the time to be pro-active, adaptive, and present to meet the increasing expectations of today’s families. 

Practice #1: Start a School Blog 

A school blog is a wonderful way to display the activities that students participate in and around the school. It’s also a great place to distribute advice and share the community’s voice. The blog will give outsiders an inside look on the programs and events that the students participate in. Connecting with the school’s community will emphasize how much the directors care about the students and faculty, while promoting conversation. It will also let more people organically find your school when searching for their children’s next academic steps. Overall, creating a blog will strengthen your school’s brand identity.  

Practice #2: Enhance the School’s Website 

Times are changing, and so should your website! Making an inadequately designed website and not thinking about the user’s experience will produce site traffic and static action. Like the director of Front Porch Marketing, Julie Porter states, “create a clean, user-friendly website.” This will increase the school’s reputation and lead to more engagement. Just remember to keep it simple to navigate and creative. An easy way to accomplish this is to rebrand logos, create a color scheme that seamlessly translates throughout all pages, and habitually update the navigation tabs.  

Practice #3: Make Social Media Accounts 

Posting on social media platforms, like Facebook and Instagram, create opportunities for parents and guardians to find your school organically. People can easily share, like, or comment on your posts to help create more popularity quickly. As your account grows, the more recognition and traffic your school develops. You can achieve this by devoting time into capturing professional videos and photos of events and activities.

A great example of this is with one of our clients, Faith Family Academy. As Christine Finnegan, our media relations director states, “be consistent will all messaging throughout your platforms.”  In addition, you can connect with your audience by responding to their comments and other members can add reviews.

Practice #4: Begin an Email Drip Campaign 

Emails are increasing in popularity due to people relying on the digital-sphere to stay in the loop. This upward trend in email reliability is the result of them being tailored to user preferences and behaviors. This personalization helps users see information related to their interests rather that unfavored topics that are being pushed upon them through advertising.

By asking current families and interested families for contact information via a survey or sign-up sheet, users can subscribe to an email list and look at automated content daily or weekly. This proves to be an easy strategy for reminding and promoting members of future academic and recreational events. Email workflows truly provide a personal touch to electronically reach each community member. 

Practice #5: Promote School Events 

Events, such as an open house, are a great way for newcomers to meet the faculty and staff. It also helps families understand if their values align with the school’s and if the school fits their expectations. Parents and guardians will also be given the opportunity to explore the campus for the first time.  

Additionally, back-to-school kickoffs are a wonderful way to understand what people personally look for in a school and its curriculum. Having organized school events with informational pamphlets to give out aids prospective families to secure their decision of coming to your school. Whether you share the events via social media or on the website, the end result allows you to increase engagement and nurture relationships with newly inquiring families.   

Conclusion 

The expectations of parents are higher than ever. It’s crucial that your school’s digital marketing strategy adapt alongside them. As the fall semester comes right around the corner, use these best practices to ensure that your digital marketing strategy is future-proofed.  

What are social selling and social commerce, and how do they differ? Would your business benefit from adding one of these practices to your sales efforts? If you’re like most small businesses, then you may have started with a storefront. Next you built a website. And after last year, your website became a much larger part of your sales strategy, as most of the world turned to ecommerce over in-person shopping.

As you plan your marketing strategy for the rest of the year and beyond, recognize that your social media can also be a part of your ecommerce strategy. In addition to being a personification of your branding, your social channels now have the functionality to make sales directly on each platform.

Expanding your brand conversations into making sales on social media is the goal of these tools. Social Selling refers to cultivating a relationship with your customers on social media with the goal of eventually making a sale. While Social Commerce means your customer is buying your product or service directly from the social media app. There are many ways to execute a social selling strategy on social media platforms. But currently, Facebook, Instagram and Pinterest offer Social Commerce, and Twitter is testing this functionality. Here’s an overview of what sales tools are available on some of your social channels.

Facebook Social Selling and Social Commerce Tools

By 2017, a quarter of the world’s population was using Facebook monthly. As a small business thinking about expanding your customer base, it makes the most sense to start on this platform. With tools like Messenger, Groups, Insights, Shop and Marketplace many small businesses can leverage their local fanbase into larger audiences and make sales with social selling. In addition, brands can create active product catalogs right on Facebook with Facebook Shop for social commerce direct sales.

Facebook’s potential customer base combined with specific targeting tools makes this platform an easy place to start. A retailer or restaurant could post a limited time offer for instance, and then boost that content for a nominal charge, getting it seen by more people. Posts can even include a button to take an action.

Companies can sell products and services – including things like webinars and online classes – in the marketplace or in their Facebook Shop. And with insights and targeting tools available, brands can create ads as well, tailoring the audience for each ad deployment.

Instagram Social Selling and Social Commerce Tools

Instagram upgraded their social selling and social commerce tools in 2019 (look for the shopping bag icon in the nav bar of a business profile). Audiences like GenZ now rely on this platform to find and purchase new products right in the app. And, brands with a business page enjoy sales functionality that regular Instagram users don’t have including follower insights.

Selling on Instagram can be as simple as posting beautiful images of product, with an offer, and steering customers to a specific website link to purchase. Or companies can employ ad types like Carousels and Stories. Tools like LinkInBio or LInkInProfile enable Instagram accounts to post a specific website link for each post. (Otherwise there is only the one link in the bio for the entire account).

Using hashtags on Instagram is key. Small businesses can create their own hashtag, and then encourage customers to use it when they photograph and share pictures of the company’s product, place of business or service. Brands can then use that hashtag to find new customers – reposting their user generated content (with permission), engaging with that user’s followers, and tagging the customer. These activities increase the reach of the post.

Next, businesses can set up an Instagram Shop, just like on Facebook. The in-app checkout means customers can buy directly from a brand from their Instagram account. Once a business account reaches 10,000 followers, even more social selling and social commerce tools are unlocked to use, for instance, in Stories.

Pinterest Social Selling and Social Commerce Tools

Pinterest is always a place to collect and save favorite ideas and bookmark things for later. It also has social selling tools – beyond just bookmarking. Three types of “Rich Pins” (pins with extra content) are available to set up your social selling system: Recipes, Articles and Products.

As with all social channels, set up your business Pinterest account with a combination of pins of your own products as well as pins of brand-representative images that are not sales-oriented. To be part of the Pinterest community it is a best practice to pin other people’s images as well. Then leave comments and like others’ content while on the platform. Pinterest business accounts also feature analytics to glean insights into your top pins, impressions, and other KPIs.

In April 2021, Pinterest and Shopify expanded their partnership to make social commerce easier on the platform. And Pinterest also features functionality called Catalogues, allowing businesses to basically set up a virtual version of their stores complete with collections, aisle browsing and even price comparisons. 27 countries worldwide currently have all of this new functionality.

Twitter Social Selling and Up-And-Coming Social Commerce Tools

According to TechCrunch, Twitter is now testing ecommerce features for tweets. In the Twitter “card” system, the product card will link to a shop’s website and feature the product as well as a “SHOP” button. This type of Twitter post could be used not just as an ad, but also as an organic social commerce post.

Twitter is definitely a place for brands to gain insights and engage with their followers. Using practices like social listening and tools like Buffer, Brands can discover how customers talk about their brand. Brands can also use hashtags for locating information, and lists for grouping like-customers together and marketing to them.

Adding Social to Your eCommerce Strategy Can Pay Off

Social commerce is an $89.4 billion market right now. It is projected to grow 8x that over the next few years. Start small, test often and grow your business with social media using social selling and social commerce!

A winning marketing campaign is all about selecting choice plays from your marketing playbook to best reach a specific goal. It is a single piece of your overall marketing plan, not the whole playbook. You wouldn’t run all of your plays against every opposing team. Marketing campaigns are tailored to individual need(s), too.

Why do you need one?

Any brand looking to launch a new product or site, announce an expansion, celebrate a milestone or grow interest in a specific event can benefit from a marketing campaign.

One of our clients is a well-known and respected local healthcare facility. They needed to market an expansion project three years in the making. Children and their families are their focus, so they requested a game or an app. They wanted to reach more than just their internal audiences (patients and families) though. To reach external audiences (the community at large, donors, etc.), they really needed more than a single marketing tool. They needed a full court press campaign.

How do you create a winning campaign? Here are 5 key components to success:

1. Determine your why. What is your goal? Is it a successful event, increased sales numbers, greater foot or website traffic, or making your brand more recognizable? Once you know the endgame, you can start figuring out how to play it to win it.
2. Scout the roster. Who is your target audience? What are their likes, dislikes, and the mediums they are most responsive to? If you don’t know who is playing the game, you’re going in behind in the count.
3. Choose the right venue. Oftentimes when you think of marketing campaigns billboards, mailers or TV ads come to mind. It can be any (or all) of those, but it can also be so much more. Perhaps social media or e-mail marketing is a better choice. A combination of things may score the most points. It is all about appealing to your audience in the arena(s) they know best. Marketing campaigns are not one-stop shops.
4. Timing matters. If you are launching a product, you want to play the long game to develop interest beforehand and keep it rolling long after. This was the case for our client. They needed a three-year campaign to match their three-year expansion project. If you have a major event scheduled, then you have a “big game” situation. Hyping it up beforehand and making sure to have the right crowd in attendance means you have to watch the clock.
5. Create championship content. Remember the Rule of 7 and make sure your content is consistent, creative and compelling.

A winning marketing campaigns is all about learning what makes your crowd go wild. We’d love to join your team and help you plan for the dub.

Broadening your skill set is the key to success. That is what I have learned as an intern and college student so far. Success in your career depends on being skilled in more than one discipline. Graphic Design is something that I hold very dear to my heart, so I started college thinking this would be my path. My father is a graphic designer. Thus I have a personal connection to it and I’ve been practicing it for over four years.

Start With Something You Love and Broaden Your Skill Set for Success From There

Since I was a kid I would always look up to my father’s work as an artist. He graduated from UNT with a degree in Graphic Design and immediately got picked up by a respectable design firm. Throughout my life I would observe his work, how he brainstormed, his rough sketches, and then the final product.

Some of his work includes the live theater company called Kitchen Dog Theater and the Green Light to Greatness logo for The University of North Texas, that you can still see today on busses. He’s even done work for BNSF, the largest freight railroad network in North America! As a kid growing up I really looked up to him and thought he had the coolest job in the world. Being able to permanently leave your mark on the world and potentially change a company’s look sounded amazing. So, I decided at a very early age that I wanted to be a Graphic Designer.

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Learn a New Skill Wherever You Can

I started by taking every art class I could from elementary to high school. When I reached high school, I decided it was time to start learning Graphic Design. I started by taking Graphic Design I, and Graphic Design II. Once I got confident enough in my skills I joined the school newspaper The Sidekick, and worked for them providing writers with illustrations.

During this time, I also did a lot of work with Reese Bonneau, a local artist. I designed his album covers on Spotify and created multiple T-shirts for him to sell on his website. Now he has over 3K monthly listeners on Spotify! Through him I met other local artists and designed even more album covers. I like to help musicians and small companies just starting out. It allows me to get more experience, learn new things and grow.

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You Don’t Know What You Don’t Know

Once I started college at The University of North Texas, I decided to major in Graphic Design like my father. It was a really tough program, but I was growing so much as an artist. But after one semester though, I decided that even though I love graphic design, I wanted to expand my skillset to a more business-oriented role. Being exposed to Marketing and Business caused me to pivot in my aspirations. I decided to switch my major from Graphic Design to Marketing. One of the most important things I learned in college: trying a bit of everything, meeting all kinds of people related to your industry, and taking new classes can help you discover your true path!

Now, my goal is to become a Marketing Manager for a big tech company. Currently, I still doing Graphic Design on the side. In addition to being an intern at Front Porch Marketing, I’m also the Graphic Designer and Social Media Manager for a start up Manga publishing company. Their mission is to provide a platform for up-and-coming manga artists and writers. We’re growing little by little every day and I think we’re off to a great start considering we started in January during a pandemic.

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It’s OK to Change Your Mind and Try Something New

Even though I originally went to UNT to become a Graphic Designer, I have broader marketing and business goals now. I still love and practice it on the side when I can. But my focus is learning more about marketing and getting as much experience as I can with all aspects of marketing before I graduate.

There are so many different disciplines involved in marketing and I’m learning so much working as an intern at Front Porch Marketing. Every time I get an assignment I learn something new and grow in my confidence. Although I’m very focused on learning the digital aspect of marketing, I want to have a broad understanding of all the different branches, especially in the business management of marketing. I would love to learn how to create effective ads, do SEO, and email marketing. So I really look forward to growing with this company, as well as learning more at school this fall!

Your brand has a voice.

As your brand’s marketer, you have control over whether that voice builds your brand or not. A strong brand voice is the structure and tone of the copy and content that is created for a brand to speak from. You can hear this voice on its website, ads, social and in collateral. With consistency, a brand can feel like a person. And over time that person can become familiar and even recognizable. That’s when you know you’re doing it right.

Why does brand voice matter?

First, a part of your initial branding exercise, your brand might have completed something similar to what we call The Brand Elaborative. This branding document outlines the personality of the brand. This helps writers write in that voice when creating copy for digital and traditional marketing and advertising. One of the most important parts of The Brand Elaborative are the three personality words that describe the brand as if it were a person. For instance: honest, kind, quirky. So why does having a distinctive brand voice matter to your brand?

Brand voice drives consistency.

Our B2B client Agile Sourcing Partners specializes in helping gas and electric utilities and utility infrastructure companies improve operational efficiencies and performance. So, they speak in an authoritative voice with above average complexity of language. Given that their audience are decision-makers in engineering and other technical industries, it makes sense for them to speak the language of their peers. Thus, using this consistent voice in content sets them apart as insiders: educated and in-the-know.

Brand voice helps you discern what copy hits the mark – and what misses.

Our restaurant client Chocolate Angel Café & Bakery is a local favorite for cross-generational high teas, exquisite baked good and charming family recipes. They believe in serving one another and understand that relationships matter. Thus, their brand voice is connective, celebratory and conjures up memories of childhood. They express gratitude often, and make every day feel like a special occasion. So it’s no wonder they’re a favorite for bridal showers and family celebrations. If it sounds like your great aunt reminiscing about a casserole, then we’ve hit the mark.

Brand voice creates fans.

Our education client Faith Family Academy, a charter school in DFW believes in pushing public education beyond just the classroom. They speak in servant leader’s voice. FFA makes students the center of attention, celebrating wins and putting every effort possible into their individual and collective success. The social media channels for Faith Family Academy are a testament to this brand voice in creating fans. In both English and Spanish their fans celebrate right along with the students, staff and parents. The FFA community adds congratulatory comments and a plethora of emojis on a daily basis. So who wouldn’t want to be part of this kind of enthusiasm, joy and experience of being lifted up by your community?

Brand voice can make your brand the authority on subject matter.

Our real estate client The Slay Diaz Group is a woman-owned residential real estate team who regularly wins “best-in-class” awards for their work. As a result, their voice is very real, straightforward, easy-to-understand and ready to give helpful advice on everything home-related, even sharing their coveted list of service providers. This is who you ask when you don’t know if remodeling your bathroom is a good idea or not. And, this is who can tell you if now is a good time to sell your house, put in a pool or move to a new neighborhood. Their consistent brand voice has grown their business, their reach and their authority on the subject of residential real estate.

Brand voice lets people know what you stand for.

Our own brand voice here at Front Porch Marketing tells you that we will go the extra mile to help. That we share what we know without reservation. And that we will be your biggest cheerleader. We stand for lifting you up, making you laugh and creating opportunities for others to do the work they love while taking care of the people they love. If your brand has a mission, shouldn’t all of your content reflect that mission? We think that your brand voice can show your potential customers that you are like them – kind, helpful, positive – and they will want to hang around with people like that.

Need to define or redefine your brand voice for better consistency and stronger connections with your audience? Then get started with a branding exercise which results in the guidance documents you need to hone your tone and define your voice. Consumers actually prefer brands with strong, defined and unique personalities. And having a unique personality definitely helps in creating spot-on social content, email storytelling and website visuals for your brand – which results in stronger brand loyalty and repeat customers.

You can visit some of our Front Porch client brands to see different types of brand voice in action.

Marketing meeting must-haves. What are they?

If you’ve ever sat through a meeting and walked out wondering what its purpose was or why you were there, then you know you don’t ever want to be the host of such an event. The must-haves must have been missing. Must-haves are important, and this is especially true in marketing where people expect you to get their creative juices flowing from the start of the meeting. To help you avoid being a bad host, here are eight must-haves for hosting your next marketing meeting – and making it successful.

Meet only when necessary.

If something can be easily covered via e-mail, it should be. 

A prepared – and shared! – agenda is the best start.

An advance agenda helps set the tone of the meeting, lay out the goals, and allows people to budget their time, as well as prepare responses. Be sure to include time for brainstorming!

Begin with the end in mind.

Know what you are trying to accomplish during your meeting. This is not a status conference. The goals need to be clearly defined so that they can be addressed and accomplished.

Keep meetings small.

The smaller the group, the better the collaboration. Amazon’stwo-pizza team rule for productive meetings is well-known and highly successful. The idea is that the group must be small enough that two pizzas can feed all attendees. This keeps ideas from being drowned out by too many voices.

Keep your marketing meeting short.

Be respectful of people’s time. No more than an hour – half an hour is even better.

Keep it simple.

Use pictures. Charts. Demonstrations. Content is king in marketing meetings too so make them compelling and focused, but not overwhelming.

Keep distractions out.

Set a no-computer rule and declare phones emergency-only devices.

Keep it interesting.

You don’t want a boring, tedious marketing meeting.  For instance, kick off the meeting in a fun way to grab their attention.

At a kick-off marketing meeting, for a client in the concrete industry, we needed to explain to the team that their audience didn’t know the difference between cement and concrete. How did we capture their attention? Cake batter. We demonstrated the difference in simple, relatable terms – without using engineer-speak.

Cement was represented as a box of cake batter. Concrete was then explained as the combination of the box of batter plus all other ingredients – resulting in a cake. This simple demonstration of making a cake in the meeting got the team’s attention, engaged their imaginations and helped them understand how their audience thought of them. Plus, CAKE!

Marketing Meeting Must-Haves are a Must

Well-organized marketing meetings can be great for productivity, team building, and brand development. Keep these marketing meeting must-have tips in mind so all you have to worry about is getting those creative juices flowing to rock your next marketing meeting.

Do you think you need a marketing audit? We’ve said it before, and we will say it a million times over – consistency in marketing equals recognition. You have to be consistent in your branding across all channels and materials. You also have to be relevant to your audience in the current marketing climate. 

There is a simple solution to ensure your marketing materials are current, accurate, and consistently following your branding guidelines – an audit of your marketing materials.

What is a marketing audit?

A marketing audit is designed to make sure your materials are aligned with your goals via a review (or creation of!) your brand’s marketing plan. It is a fabulous way to keep you on pace in the marketing marathon.

Here are five reasons you may need a marketing audit:

1. It has been a hot minute. Maybe you’ve never done an audit of your marketing materials or perhaps it has been a long while since your last one. If it has been a year since your last audit, it’s time to rock one!
2. Demand shifts. Products and/or services routinely go in and out of style. Your offerings need to be effective based on current supply and demand fluctuations.
3. Products or services have changed. If you’ve added or removed products and/or services, your marketing materials need to reflect those changes.
4. Competitive changes. This is one area you absolutely want to make sure you’re keeping up with the Joneses. You don’t want stale messages to hold your brand back while your competitors offer fresh and inspiring marketing.
5. Contact information updates. If your address, phone, website or e-mail has changed, your marketing materials need to as well. If you’ve added – or need to add – a social media presence then your marketing needs to reflect that, too.

The market is constantly evolving and changing. Don’t let the materials designed to boost your brand get behind the times. A marketing materials audit gives your brand the boost it needs to keep rocking. Give us a call – we’re always ready help your brand reset and refresh.

The Bigger Picture

Picture this. You have the perfect idea for an event, and you feel that it represents your brand’s vision to a T. Yet, there are so many steps to get from A to Z that you start feeling overwhelmed and as the date of the event looms nearer, you realize how many things you wish you had planned for. If you have ever felt this kind of stress before or are currently experiencing it, this is the blog for you.

When it comes to event marketing, there are multiple moving pieces. At times there are so many pieces that it may seem like there are too many starting points. To help set a starting point for you, let’s focus on the big picture and then hone into the minute details that will lead your brand’s vision to the picture-perfect moment.

The First Focus: Scheduling

Imagine event marketing to be like a photographer setting up the most picturesque scene. To capture the moment perfectly, at times working backwards is best. In this case, thinking about what you want the vision to look like as a whole then mapping out how to get to that end goal. Although this may seem unorthodox, this process will lead you to a track record of success while also allowing you to tweak the planning breakdown to fit your needs.

At Front Porch Marketing, we start with writing everything down, especially anything that is time-sensitive i.e. inviting VIPs, scheduling speakers, printing deadlines, and booking sponsors. This timeline allows you to envision a clear reality and identify immediate “strikethroughs” or ideas that should be nixed.

Next, identify your audience, define your message, and determine the experience you want to provide. Having a clear vision is important, because all of the smaller event details and decisions will flow from it.

The Second Focus: Seamlessness

Once you have the deadlines and your audience in mind, choose a venue, food, music, entertainment, format, and feel that aligns best with your vision. Stay true to the experience you want to provide, and these decisions will flow easily.

When it comes to your deadlines, also keep geography in mind. Although it may seem natural to book an event near your location, for your professional partners, sponsors, or guests this location may be new terrain. As such, ensure the professional partners and sponsors you choose to assist you are on board with your vision. Your caterer, photographer, videographer, etc. should also be well versed in what your plans and expectations are for the event.

The Final Focus: Structure

Now that your event is on the horizon, it is time to hammer out the final details. Here are some of my final tips on how to create that picture-perfect moment for your future events.

1. Create an overall schedule for the day and share with all of your professional partners and staff.
2. Double-check with your staff on their roles and make sure that all loose ends are tied.
   • Examples of closing loose ties:
     • Posting check-in times to all communication platforms.
     • Pre-inspecting uniforms.
     • Finalizing catering details with the company of your choosing and making sure no cross-contamination occurred.
     • Securing all entrances and marking them accordingly.
     • Making sure that the exits are not blocked by staff or their respected station.
     • Posting last minute schedule changes to all social media platforms.
3. Notify staff and members who should be called in case of an emergency or in the event that something needs to be addressed.
4. Do an event run through the night before to make sure that all equipment is running smoothly. Also do another run through at least two hours prior to the event.
5. Check that social media has been posted and is shareable throughout the event. (A quick way for guests to get plugged in is to post QR codes throughout the location or on deliverables.)
6. Center the company’s brand at the forefront of the event from color schemes to logos to swag.
7.  Brand the sponsored content and products by making sure that they are explicitly seen.
8. Label Wi-Fi passwords and make them visible.
9. Double-check that all mandated COVID protocols are being followed. Have disposable masks and sanitation stations readily available to increase accessibility and comfort.
10. Promise a good time (and deliver)!

In Conclusion

We love planning, executing, and marketing events for our clients! Most recently, it has been our privilege to partner with Faith Family Academy to create a socially distanced graduation ceremony that is expandable for future success. We look forward to executing more events in the future and are proud of the recent 2021 graduates.

I hope that these tips are helpful and got your creative juices flowing! If you need help planning an event come see us on the Porch!