Why Staying on Top of Public Relations Trends is Valuable

Public relations professionals play an integral role in a client’s online reputation. Part of a PR professional’s job is to stay atop the latest public relations industry trends. Trends can play an important role in managing a client’s account.

What was important to consumers in the past might look different today. PR is all about cultivating an image in the minds of consumers. So certain tactics and strategies may resonate with an audience at any given time.

According to the online media monitoring company Meltwater, the five top PR trends that should pilot brand strategy in 2023 are:

Data and Analytics:

In 2023, tracking the impact of a client’s public relations efforts will be key. PR teams need, at a minimum, basic KPIs like brand awareness and favorability, social media engagement, and quality web traffic. With today’s analytics and PR reporting technology, data will play an increasingly essential role in PR strategies. It is an important public relations trend to stay on top of during the year.

Diversity and Inclusion:

More companies are doubling down on diversity, equity, and inclusion (DEI) initiatives, and for good reason. When employees can show up in a workplace where they can be their true selves they are more engaged. Employees are productive, and satisfied in their jobs. It is more than a public relations trend. It’s a shift in the way business will be done. As more consumers and employees raise their expectations of brands to embrace DEI at work, PR teams can expect it to be a recurring theme in their PR campaigns.

Influencer Marketing:

In 2023, focus on maintaining good relationships with existing influencers and connecting with new influencers. To fully leverage influencer marketing, PR teams need a good understanding of the influencer’s audience, niche, and content. These aspects go several layers deep and are full of nuances that can vary from one influencer to the next.

Without learning about these nuances, a company could end up doing more harm than good to its online reputation. One way to avoid potentially damaging influencer experiences is to add dedicated influencer resources to a PR team.

Personalized PR Pitch:

Tailoring PR pitches to individual journalists or influencers helps create messages that speak directly to their interests. It steers away from one-size-fits-none pitches. Instead it presents an eye-catching idea that’s hard to miss, even in an unpredictable news cycle. This helps to create instant trust and credibility. When pitching new sources you deepen the trust with media outlets and professionals. Keep this public relations trend top-of-mind when you practice media relations this year.

Authenticity:

As more marketers and PR professionals are using technology to develop custom experiences, it’s essential to maintain the human element. This makes personalization authentic. Consumers have increased their expectations of the companies with whom they do business. They expect brands to be transparent about ethics and values. Go beyond “marketing speak.” Authenticity is the intersection of these things. It’s no longer enough to spew generic phrases like “We’re in this together,” but back up your statements with actions. The bottom line: people have had many months to re-evaluate what’s important to them. They’re more discerning over how they use their time, which brands they engage with, and how they’re spending money.

Utilizing Public Relations Trends Helps Build Brands

Paying attention to PR trends can assist brands know the who, how, and when in addressing challenges and opportunities. This helps companies recognize and then embrace PR opportunities.

The recent elections completely dominated the news. And will continue to do so in the days that follow. An unpredictable news cycle can occur at any time. This presents a challenge for businesses looking to align their PR in the news.

5 Tips to Draw Out Content in an Unpredictable News Cycle

Erratic news cycles negate the valuable time that is put forth to pitches. These cycles prevent your client’s story from gaining traction. Try one of these techniques for engaging with journalists to get the best results:

1. Flexibility

A client usually has a set date for an announcement or event. It’s absolutely necessary to pivot the strategy if a major news story breaks. If a date cannot be moved, then the plan has to rely on post coverage. Always make sure that ample photos and videos are banked and submitted once the heady headline of the unpredictable news cycle has ebbed.

2. Response

Response time is important! Become the person that a journalist can depend upon. When a news story breaks, reporters are on tight deadlines. Respond immediately to requests for images or quotes from a client that you represent. Always provide links to hi-res photos, a press release with a quote, a product or person overview and a company boiler plate.

3. Newsjacking

David Meerman Scott coined this term in his book, “Newsjacking.” According to Scott, Newsjacking is the process of adding your client’s thoughts and opinions into breaking news stories. Newsjacking is a piggyback onto trending news topics. Clients can still get noticed during unpredictable news cycles using this technique.

4. Evergreen

Evergreen content has virtually no expiration date. So ideally it will retain its value over the long-term — just like trees that never lose their leaves. In terms of value, this content never loses significance. It even continues to gain traction. With the right strategy, evergreen content will consistently generate interest over time. People will reference it for years to come, regardless of the news cycles.

5. Media Downtimes

Generally media downtimes take place during the holidays. During this period, journalists are more receptive to evergreen content, byline articles and feature stories. Incorporate this timeframe into your client’s editorial calendars. Pitch ready stories in mid-November to use at any during the holiday season. This strategy is effective for the obvious fact that the client is getting media coverage. The bonus is that it will run when most people have the time to watch or read the content.

Don’t Fret — This News Cycle Will End

Unpredictable news cycles do end. So in the meantime instead of panicking, try one of these techniques to keep your client’s brand top-of-mind. Preventative or proactive PR and media relations can be a very successful approach to use to keep your client from defaulting to reactive solutions.

Working as public relations professionals, we have found that there are four key best practices for PR success to incorporate into your process.

1st Best Practice for PR: Generate Enduring Ideas

One of the most important best practices for PR is to always be generating ideas. First, this includes story angles, data-driven research, strategies, op-ed pieces, profiles and annual editorial reporting. Then, the consistency of coverage depends on innovative thinking. The client will not always have a newsworthy agenda to publicize.

It’s a Public Relations professional’s job to energize conversations that will keep the media interested. The goal is to keep clients in the news. Constantly have a pulse on what is trending in news and where the client can fit into a news cycle. 

2nd: Practice Proactive and Responsive Communication

Proactive communication is undoubtedly the key metric to illustrating your commitment to the client, and a best practice for PR. Once a pitch is active, keep the client informed of the progress. This will not only galvanize the process but also create a dialogue about what is working and when a strategy pivot needs to take place.  

As simple as it sounds, responding to an email and/or phone call immediately engenders a trust and sense of wellbeing with clients. And, it reenforces to them that they are always a priority. Make sure that queries are answered immediately, even if it is confirming that you have received the correspondence and will get back to them when you have an answer. And responsive and proactive becomes very important for PR success in crisis communication.

3rd: Demonstrate Transparency

Clients expect its PR team to have expertise when navigating the media and to pitch a story that will result in positive news attention. Clients also rely on their PR teams’ knowledge to let them know a story idea is not gaining the anticipated coverage. Conveying this is necessary even if the idea that is not working was the clients.

We are counselors, and clients deserve the benefits of our seasoned point of view that has been established in experience and best practice judgement.

4th: Zero In on Your Target Audience

When using an earned media approach, do not weaken a message by pitching too widely. Target the news audience by researching and then building a media list that covers a client’s business model. Position your client above competitors by taking their expertise directly to a targeted audience. And, customize the content so that news outlets are compelled to open an email and react to the call to action.

Combine These 4 Best Practices for PR

Use these tips to build a PR process and structure that will prove successful for clients. Build their business and your professional reputation with repeated consistency and counsel.

The Bigger Picture

Picture this. You have the perfect idea for an event, and you feel that it represents your brand’s vision to a T. Yet, there are so many steps to get from A to Z that you start feeling overwhelmed and as the date of the event looms nearer, you realize how many things you wish you had planned for. If you have ever felt this kind of stress before or are currently experiencing it, this is the blog for you.

When it comes to event marketing, there are multiple moving pieces. At times there are so many pieces that it may seem like there are too many starting points. To help set a starting point for you, let’s focus on the big picture and then hone into the minute details that will lead your brand’s vision to the picture-perfect moment.

The First Focus: Scheduling

Imagine event marketing to be like a photographer setting up the most picturesque scene. To capture the moment perfectly, at times working backwards is best. In this case, thinking about what you want the vision to look like as a whole then mapping out how to get to that end goal. Although this may seem unorthodox, this process will lead you to a track record of success while also allowing you to tweak the planning breakdown to fit your needs.

At Front Porch Marketing, we start with writing everything down, especially anything that is time-sensitive i.e. inviting VIPs, scheduling speakers, printing deadlines, and booking sponsors. This timeline allows you to envision a clear reality and identify immediate “strikethroughs” or ideas that should be nixed.

Next, identify your audience, define your message, and determine the experience you want to provide. Having a clear vision is important, because all of the smaller event details and decisions will flow from it.

The Second Focus: Seamlessness

Once you have the deadlines and your audience in mind, choose a venue, food, music, entertainment, format, and feel that aligns best with your vision. Stay true to the experience you want to provide, and these decisions will flow easily.

When it comes to your deadlines, also keep geography in mind. Although it may seem natural to book an event near your location, for your professional partners, sponsors, or guests this location may be new terrain. As such, ensure the professional partners and sponsors you choose to assist you are on board with your vision. Your caterer, photographer, videographer, etc. should also be well versed in what your plans and expectations are for the event.

The Final Focus: Structure

Now that your event is on the horizon, it is time to hammer out the final details. Here are some of my final tips on how to create that picture-perfect moment for your future events.

1. Create an overall schedule for the day and share with all of your professional partners and staff.
2. Double-check with your staff on their roles and make sure that all loose ends are tied.
   • Examples of closing loose ties:
     • Posting check-in times to all communication platforms.
     • Pre-inspecting uniforms.
     • Finalizing catering details with the company of your choosing and making sure no cross-contamination occurred.
     • Securing all entrances and marking them accordingly.
     • Making sure that the exits are not blocked by staff or their respected station.
     • Posting last minute schedule changes to all social media platforms.
3. Notify staff and members who should be called in case of an emergency or in the event that something needs to be addressed.
4. Do an event run through the night before to make sure that all equipment is running smoothly. Also do another run through at least two hours prior to the event.
5. Check that social media has been posted and is shareable throughout the event. (A quick way for guests to get plugged in is to post QR codes throughout the location or on deliverables.)
6. Center the company’s brand at the forefront of the event from color schemes to logos to swag.
7.  Brand the sponsored content and products by making sure that they are explicitly seen.
8. Label Wi-Fi passwords and make them visible.
9. Double-check that all mandated COVID protocols are being followed. Have disposable masks and sanitation stations readily available to increase accessibility and comfort.
10. Promise a good time (and deliver)!

In Conclusion

We love planning, executing, and marketing events for our clients! Most recently, it has been our privilege to partner with Faith Family Academy to create a socially distanced graduation ceremony that is expandable for future success. We look forward to executing more events in the future and are proud of the recent 2021 graduates.

I hope that these tips are helpful and got your creative juices flowing! If you need help planning an event come see us on the Porch!

As we are staying-at-home, trying to flatten the curve, how should businesses and non-profits adjust their marketing strategies?

Double down on digital.

There is substantial evidence to suggest that the next new normal will look very different. Much as 9/11 changed how we fly, this pandemic will change much of how we live our everyday lives.

Tap the Breaks

A business leader’s first reaction may be to slam on the breaks on marketing.  Knee-jerk reactions are not helpful. Decisions made from fear are not helpful.

Let’s gently tap the breaks.

Yes, overall spending on digital ads is down 33% and spending on traditional media is down 39% from what companies had expected to lay out. But Nielsen data shows that when people are forced to stay inside, they watch about 60% more content than usual.

And, there is more good news. Home goods saw a 51% sales increase in Q1.

Don’t stop all your marketing and advertising. If your company or organization stops marketing all together, when shelter-in-place ends, you will have to start all over again introducing your company to consumers and clients.

Double Down on Digital

Advertising is most effective when it is consistent. Shift your advertising spend instead of just stopping suddenly.

While everyone else is pulling back, you may be able to maximize your ad spend. Because there has been such a steep drop ad spending, your company can take advantage of cheaper rates and lower bids on pay-per-click advertising.

“The best time to double down is when others are not. You may not see the biggest return right away, but in the long term, you will.”

Neil Patel, Marketing Guru

The Return of Email

Email is a crucial part of your marketing mix. Remind your customers through email that although storefronts may be closed, they can still purchase your products and services online. Don’t go in for the hard sell, just be reassuring and compassionate. Remind them that you are here for them, in whatever capacity that may be, no matter what.

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Your company is on the metaphorical Ark right now. Unlike the housing crisis and other events before it, we can see land (relief) in sight.

We are pleased to see companies coming to us to re-fresh their brands. Companies are asking us to update their collateral materials. And, some are asking us to help them double down on digital.

At some point, we will be able to go back to our everyday lives, with new and different habits to practice. Prepare now for that moment when you reach land. And in case we must get back on the Ark again, you’ll know what to do.

Pre-pandemic, crisis communication was primarily discussed in relation to a business dealing with the fall-out of actions taken (or not) by those associated with that individual business.

Now, businesses across the globe are in crisis due to a situation beyond our control. We can control how we respond, though. And, as business leaders, we must protect the brand.

You can measure a company’s communication and response during a crisis in months – the recovery, years. However, well-prepared businesses and non-profits recover faster.

Communication (internally and externally) during any crisis is paramount. This is regardless of the type or size of your business.

Communication Tips

1. Silence isn’t golden. Consumers expect brands to take positions on issues. Staying silent during this global crisis is risky. Leadership and brands alike may be accused of sleeping at the wheel. Digital communication, in particular, should continue ‒ because it is cost-effective. It reaches many quickly. It should not be stopped. Consider how today’s communications can build the relationships you need tomorrow.
2. Content continues to be king. Consumers, clients, parents, donors, etc. do not want email communication unless you are providing a vital piece of information. Now more than ever, inboxes are being overrun with e-mail communications from work, school, etc. Consumers provide email addresses to complete a transaction or to get a deal, not because they want reassurance in a time of crisis. Focus on the quality of your content. Keep the e-mail communication to a minimum.
3. Timing is important. Communicate as appropriate. However, you don’t set the timeline. Your key constituencies do. In today’s digital world, people have come to expect immediate responses. Remember, though – right or rushed. You can’t have both. Accurate, well-written communication is more important than just throwing something out there to be the first one out of the gate.
4. Meet your key audiences where they are. Know where your target audiences are most engaged. Where are they asking the most questions, etc. on social media networks? Meet them where they are. Continued communications on those networks make it easy to stay engaged.
5. Express empathy. Lives are at stake, literally and figuratively. People are sick. People have lost their jobs. Some don’t have the necessities to provide for their families. Leaders are working tirelessly. They are making hard decisions. These decisions affect the teams that they have built and nurtured. It is hard not to identify with what so many people are feeling and experiencing. Communicate that you are with them. You feel them. Authentically create connections. Utilize your business’s communications.
6. If you have an agency, use them. You are not only partnering with them for their graphics or marketing skills but also their experience. Agencies are experts. They know quickly and intuitively how to approach a crisis.

Crisis communication planning and strategy development require careful attention and time. But when done correctly, it builds a brand’s reputation. You gain customer loyalty.

We are here if you need us.

Click here for our crisis communication services list.

Also, we are here if you need other resources. We can help you run errands, etc. Lean on us. We are also good listeners. If you want to chat about something related or unrelated to COVID-19, reach out. Have a business dilemma you are noodling? A marketing idea you want to launch? In fact, holler. Thus, we are all in this together.

In light of recent circumstances, we on the Porch felt it would be useful to dive into crisis management.

The Bare Bones:

 Clear, open communication to employees is crucial. Analyze the problem and get to fixing it! Strategy is a key component of any crisis management plan.

What you might include in your crisis comm plan:

The communication aspect of the crisis communication plan should include (for each scenario) progressive communications, their audiences, and communication channels. For example, it is better to tweet out a holding statement to buy some time while figuring out what the situation is and later updating with more detailed information as you know more. Having all of this documented is helpful because it will reduce the chances people get flustered, thus helping them take action.

Other Tactical Things You Can Implement:

Crisis simulation is one strategy that can be helpful because employees will be able to recognize when their emotions ramp up during an actual crisis and can therefore reign them back in.  Leadership is also important because people are looking to leaders for support. According to Fast Company, a company that succeeds in a crisis has “Leaders who can show that change is being made or something’s being fixed, that a product is being recalled or replaced, who take action that restores the confidence of the consumer, or the investor, or the employees.”

A study from Business and Society Review mentions the TTR Test, which stands for Transparency, Two-Way symmetrical communication, and Right Time.  Every crisis communications plan should cover the TTR Test!

Transparency is key for businesses in crisis management because it allows information to be made available and easily understandable. Two-way symmetrical communication is pivotal because it is a business’s duty to foster communication. Right Time is all about delivering prompt, credible responses.

Words of advice from another Fast Company article include:

1. Companies must stand on principle, not on politics
2. Think about your employees
3. Prepare to get ahead of the curve

An article from Cassling encourages a crisis communication plan to be as concise as possible. It also encourages the use of a crisis management team who collects information, creates key messages, and handles media. Internal procedures should always be accounted for, such as deciding how employees will receive messages. Employee training is also necessary if a crisis were to occur. Cassling also encourages companies to utilize social media, even suggesting a ghost website that can be made live in the event of a crisis.

Key takeaways:

Be knowledgeable and communicate, communicate, communicate! There is nothing you can do when a crisis hits, so keep calm and stick to your plan. And remember: the most important thing is to not get emotional!

Like most people in the Dallas area, I have spent the past few days reeling from the destructive, unexpected storm that hit us over the weekend. The loud, powerful downburst morphed a sunny, beautiful sky into a threatening, frightening tempest that wreaked havoc on our landscapes and our lives.

It seems a particularly pertinent analogy for life’s tenuous nature. Occasionally, we are hit by an unexpected storm that knocks us down, be it personal, professional, or physical. Whatever the cause, the resulting derailment can cause us to feel simultaneously overwhelmed and paralyzed.

So what can we do to stay afloat?

Gut Check: What’s Important

When you’re moving through life unencumbered, it’s easy to try to be all things to all people and spread yourself too thin. When things get real, you no longer have the luxury or the responsibility. Check in with yourself and identify what your priorities are. I’ve said it before and I’ll say it again … let everything else fall away.

Live Where You Are

Are you sad? Be sad. Angry? Relieved? Frustrated? Whatever it is you are feeling, let yourself feel it. When we try to fight against our feelings, it often leads to a longer, more drawn out suffering/healing cycle. You have to live where you are. You just do.

Just Start

Get going. You have things to do and a life to be lived. If it feels like you’re spinning, take 15 minutes and Brain Dump. Write down everything that comes to mind. No structure. No numbered lists or categories. Just write everything that comes to mind in a free flow fashion – you can make sense of it later.

Control What You Can Control

There is no greater thief than worry, so stop worrying about things you can’t change. Focus on controlling the little things in front of you. Make the  right decision before you, then make the next one. Then the one after that. Set yourself up for small successes – celebrations lighten the journey.

Have Grace

Life can be a beast so be kind to yourself and to others. It’s an instant mood-changer. Smile. Breathe. Look for the positive and the good. Gratitude improves every situation – there is always something to be thankful for.

Strength is the Silver Lining

Whatever has challenged you, knocked you down, or thrown you under will be the seed for tremendous growth. It may be hard to see, but one of life’s greatest gifts is the fact that life is difficult, because in dealing with life’s unexpected storm, we build invaluable strength.

Let it be your superpower.

There is no shortage of scientific research indicating the importance of familiarity and brand awareness in customer decision making. Advertisements appear everywhere we turn – from window decals to television and social media. Brand management is essential to differentiate yourself from the competition. Here are seven elements to successful brand management:

1. Construct a strong foundation.

Design and build your brand. A branding exercise can help you define essential elements of your brand. Explore who you are, what your vision is for your brand, and how it is relevant to your target audience.

2. Define your USP.

Once you understand how you fit into your target market, determine how your brand is different from the competition. This is your unique selling proposition (USP).

3. Build the cornerstone.

Use your USP and create a short message defining your brand position. The message should be subtle and easily recognizable to your audience. Use that message as the cornerstone of your marketing.

4. Manage your brand from the inside out.

• The best ambassadors for your brand are its team members. Collaborate and communicate with them. You need them to buy-in and be trained for any interaction to maintain brand consistency.
• Create standards and policies to use internally outlining how marketing materials are to be named, stored, and utilized. These include logos, slogans, previously used concepts, etc. Guidelines can help your brand maintain consistency and stay efficient in times of employee turnover.

5. Build a community. Develop relationships.

• Social media has become a principal source of customer service. Engage consistently and continuously with your audience to build a connection and a reputation for authenticity.
• Influencers can be a strong ally in growing your brand. As with any relationship, you have to make sure the influencer is a good match for your brand and then work to keep the relationship healthy and growing.

6. Protect your investment.

Your brand’s reputation is hard-earned. Once you’ve developed it, protect it.

• Set up Google Alerts so you may be instantly informed if there is news impacting your brand. Be vigilant on social media.
• Crises will happen. Take ownership. Be honest and transparent with the information you have and how you are working to mitigate any damages.

7. Update and polish regularly.

Track the results of any marketing campaign. If needed, polish existing fixtures and upgrade as needed.

We would love to help you design, build and manage all aspects of your brand!

Contemplating a communication strategy to enact in the event of a company crisis is a cringe-inducing exercise for any business leader. But it’s a necessary exercise.

Considering possible catalysts and consequences allows you to craft contingency plans that will help weather a storm … before the clouds appear on the horizon. The more you plan, the more likely damage control becomes if a crisis strikes. Rapid containment helps prevent catastrophic damage to a brand’s reputation and bottom line.

There are core components of any crisis control plan, regardless of industry, company size, or severity of crisis.

“Before anything else, preparation is the key to success.” ~ Alexander Graham Bell, inventor

Before a crisis strikes, create a comprehensive crisis communications plan.

What are elements of a crisis communications plan?

Identify a corps crisis team. Your CEO, COO, Communication Coordinator(s) and Legal Counsel will undoubtedly be part of this group. Consider who else may need to collaborate.

Identify and know your stakeholders. Anyone who could be impacted by what occurs with your brand should go on this list. This includes customers and shareholders.

Identify and train spokespeople. Anyone handling communications with the media and/or on social media should be trained on the dos and don’ts. Train these spokespeople to remember you are never “off the record.” Ingrain in them these three C’s of crisis communications:

1. Be Clear. Concisely communicate the information and the plan as they are established.
2. Be Credible. Communicate only facts and don’t make promises you can’t keep. Authenticity and empathy build credibility. Acknowledge and respond to questions and mistakes quickly.
3. Be Cohesive. Stay on message throughout all communication methods and channels. Confusion breeds conflict.

Establish notification and monitoring systems. Consistent social media monitoring will allow you to watch for the early warning signs of a brewing crisis. Having established notification systems will allow you to quickly coordinate a response to avoid catastrophic damage.

Be proactive with your public relations. This includes having a a solid social media presence. Consistent connection with your audience builds a strong brand. The stronger brand you build before a crisis, the more credibility you will have when weathering one.

When a threat or crisis is identified, immediately implement your plan.

Coordinate Central Command. Establish frequent communications with the crisis team.

Control the Narrative. Crucial to conquering any crisis is controlling the narrative surrounding it. Compose a message establishing what you currently know and what you are doing to counteract the damage. Identify the communication channels you will use to provide future updates.

Communicate. Pause scheduled posts on social media but continue monitoring and responding in real time. Remember the Three C’s when engaging with the media and/or on social media. Every touch point is critical.

Collect Information. Most of the time that means going offline, but it is critical that you continue to monitor and respond.

“The time to repair the roof is when the sun is shining.” ~ President John F. Kennedy

After the dust settles, comb through what worked and what didn’t. Change the plan accordingly, and continue to update it on an ongoing basis.