Last week Greg Asher wrote a great blog on the importance of proofreading. Errors in punctuation and grammar make me twitch, so I completely related. But it got me thinking … what good is proofreading if the writing itself is bad?

Here on the Porch, I am frequently called upon to write, edit, and polish pieces of all sorts. I really love it — writing is my thing. It’s my clarity, my therapy, and my joy. Feeling the way that I do, I am always surprised by the large number of people I encounter that don’t like to write, are terrified to write, or are just not good at it.

Writing is important now more than ever. We communicate digitally through email, text, and social media constantly. And oftentimes what you have written will be what forms a first impression of you. Strong writing skills are critical.

The good news is, you can become a stronger writer. Writing is like a muscle – it needs exercise! The best way to become a better writer is … to write.

Here are some tips to keep in mind:

• You can do it! Don’t overthink it – just get started. You don’t even have to start at the beginning. Get your thoughts on the page and you will quickly find your direction.

• Know who you’re talking to. Your audience will drive your tone and style. You wouldn’t write formally to a friend and you wouldn’t communicate too personally with a client.

• Use your own words. Your writing should sound conversational and it should sound like you. Be authentic.

• Be clear and concise. Avoid buzzwords or filler – they are completely unnecessary. Make your point and make it clear with a strong, active voice. Don’t be passive – be impactful.

• Before you press send, read it out loud. Make sure there are commas where you naturally pause. If a sentence is too long and rambling, figure out a way to shorten it. Not sure about something? Look it up. The Associated Press Stylebook is my compass.

Writing is not something to fear. When done well, it can showcase you in the best possible way. So fall in love with writing! (or you can always call us to do it for you!)

Unless you’re one of the Chick-fil-A cows and misspelling “chicken” is part of your advertising strategy, proofreading is an important, but often overlooked step in the creative process. This is especially true since excellent email communication is now a required piece of good customer service. Besides looking sloppy and unprofessional, even a single typo can lead to unexpected, and sometimes, horrifying results. Investing a few minutes to proofread before hitting print or send can help you make a good impression with your customers.

Here are 5 tips:

1. Go beyond spellcheck. Computer checkers are good to use as a proofreading tool, but they are not foolproof so don’t stop there. Digital spell checkers may not flag incorrect use of homophones (e.g., “to,” “two,” “too”) or other contextual errors (“then” for “than” or “he” for “the”). Worse, some of the errors missed by digital checkers may change the entire meaning of your message (“are” instead of “aren’t”).

2. See it with fresh eyes. Take a break between writing your text and proofreading it. Circling back after some distance can help you spot mistakes more easily. Review your text three times – once for spelling, once for punctuation and once for grammar.

3. Read it backwards. Reading your words independently, rather than in context, can make any misspellings jump right off the page. If it doesn’t sound right, it may not be spelled correctly, and probably deserves a second look.

4. Be consistent. Many words have alternate acceptable spellings. For example, “spellcheck,” “spell-check,” and “spell check” are all accurate. Though all three are correct, pick one spelling of a word and stick with it.

5. Read your text out loud. Insert proper punctuation where you “hear” pauses. Make a change if a sentence sounds too long, too fragmented, or too ambiguous.

As the Royal Family can attest, no one is immune to making mistakes, but proofreading your content can help you prevent embarrassing errors in grammar.

To save yourself time and worry, let us use our experience, knowledge, and professional editing tools to create and proofread your content for you.

Everyone has not-so-fun aspects of their job, even if they love it overall. For me, playing the part of “brand police” is up there with entering my time as one of those things that are the least fun parts of my job.

Who are the “brand police?” They are usually folks from the marketing department who visit your desk, pointer finger wagging, reminding you to use the proper brand colors for your company or to use the most up-to-date version of your corporate logo, and not the one you saved to your desktop three years ago. Playing brand police is a necessary evil.

I always feel like a nag when I play that role. Brand consistency is just one of those things that is not high on people’s priority list, especially if they need to get a flier out. Right. Now. It’s not fun to rain on someone’s parade and explain to them that using five different fonts and lots of exclamation marks in the same collateral piece is not a good idea.

In the hustle and bustle of everyday life, it’s hard to find time to explain why. Why staffers should stick to the company’s color palette. Why you shouldn’t stretch out a logo to make it bigger. Why your company’s words should match its deeds. Why using so many exclamation marks is not a good idea!!!

So, here is a semi-official edict from the Brand Police, on why brand consistency is important.

Establishes Trust and Authenticity

When a company delivers a brand experience consistently, the public learns what to expect from that company. Over time, this builds trust. If a company is flinging from one tactic to the next, with no clear unifying purpose, that company takes the risk of looking unfocused and unprofessional.

Sticking to a cohesive brand says something about who you are, that your brand is your corporate identity and not something that you created just for marketing purposes or because its trendy.

Builds Brand Equity

Over time, customers will get to know your company through your brand. Your brand will become synonymous with certain values and expectations. This brand equity will come in handy when you launch a new product or venture, or in some unlucky cases, when your company goes through a rough patch. Your brand is your reputation and at some point, you will need to trade on your reputation. Make sure you’ve built it up over time.

Provides Measurement Opportunities

This is true for any business initiative but especially for branding. How do you know if your efforts are working or not unless you implement your branding consistently over time? You can’t measure something that isn’t thoroughly implemented or implemented for a short period of time.

Brand consistency is important. It helps to establish trust with your customers. It builds equity, which will come in handy one day when you need it. And it gives you the opportunity to measure its effectiveness.

I think that’s worth sticking with the right brand colors and a few less exclamation marks, don’t you?

The working world is changing, there’s no doubt about it. Remote work arrangements are on the rise as companies maneuver to keep overhead low, and more and more workers are prioritizing flexibility in their work schedules.  A recent Labor Report indicates that 23% of workers report doing some or all of their work at home, and this trend shows no signs of reversing.

Here on the Porch, we all work remotely. We gather when we need to, have robust dialogue via phone, text and email, and share work product and resources digitally.  The rest … the when, where and how we work … is entirely ours to manage.

For me, it’s ideal. Solitude and silence are welcome commodities. I can largely plan my work around my kids and my commitments. I can work anywhere, at any time. It’s a great combination. But it’s not always rainbows and unicorns, and unfortunately, it’s easy to succumb to the pitfalls.

Distractions

Office environments come with their own set of distractions, there’s no doubt about it – the ringing phones, the chatty co-worker, the people who pop into your office when you’re at your most productive. But when you work remotely, your entire life can be a distraction – the unwashed laundry, the food that needs prepping for dinner, the television, the phone calls from friends.

It’s ok to let yourself go there on occasion, the ability to multi-task when necessary is one of the perks of working from home. But don’t sabotage yourself. Identify your triggers and make a conscious effort to avoid them. Put the remote control away. Set aside a window to respond to personal texts and emails. Or make deals with yourself – work for a few hours straight and then allow yourself a 20 minute spin on the Peloton or 30 minutes with the Real Housewives.

Designated Work Space

If working remotely is a once in awhile situation, working from the kitchen table or having Kelly Ripa on in the background is fine. But if working from home is the norm, you need a designated work space.

Set up a space to work in and ensure that you can be productive there. A designated room in your home that can act as your office is an ideal situation. Ensure it is well lit and stock it with all that you need to work efficiently. Don’t have an entire room to spare? Then set up a desk in a quiet corner and Container Store the heck out of it. Staying organized and focused is a must.

Boundaries

The good thing about working remotely is that it gives you the flexibility to work whenever you need to. The bad thing about working remotely is that it gives you the flexibility to work whenever you need to. So boundaries are important.

You will be more likely to succeed if you set up a schedule for when you will work and stick to it. This will not only ensure that your work gets done, it will ensure that work doesn’t bleed over into your personal time with your family. Know when to work and when to put it away. It will keep you efficient and it will keep you sane.

Change It Up

Although working remotely can be rewarding, it can also be isolating. If you find yourself feeling disconnected, change things up. Take your laptop to Starbucks. Have lunch with a remote colleague instead of spending an hour on the phone. Connection is a human need – don’t create a life lived in a tunnel.

The ability to work remotely is a wonderful thing. If managed properly, it can give you the perfect combination of efficiency and flexibility. With a dash of Real Housewives.

Contemplating a communication strategy to enact in the event of a company crisis is a cringe-inducing exercise for any business leader. But it’s a necessary exercise.

Considering possible catalysts and consequences allows you to craft contingency plans that will help weather a storm … before the clouds appear on the horizon. The more you plan, the more likely damage control becomes if a crisis strikes. Rapid containment helps prevent catastrophic damage to a brand’s reputation and bottom line.

There are core components of any crisis control plan, regardless of industry, company size, or severity of crisis.

“Before anything else, preparation is the key to success.” ~ Alexander Graham Bell, inventor

Before a crisis strikes, create a comprehensive crisis communications plan.

What are elements of a crisis communications plan?

Identify a corps crisis team. Your CEO, COO, Communication Coordinator(s) and Legal Counsel will undoubtedly be part of this group. Consider who else may need to collaborate.

Identify and know your stakeholders. Anyone who could be impacted by what occurs with your brand should go on this list. This includes customers and shareholders.

Identify and train spokespeople. Anyone handling communications with the media and/or on social media should be trained on the dos and don’ts. Train these spokespeople to remember you are never “off the record.” Ingrain in them these three C’s of crisis communications:

1. Be Clear. Concisely communicate the information and the plan as they are established.
2. Be Credible. Communicate only facts and don’t make promises you can’t keep. Authenticity and empathy build credibility. Acknowledge and respond to questions and mistakes quickly.
3. Be Cohesive. Stay on message throughout all communication methods and channels. Confusion breeds conflict.

Establish notification and monitoring systems. Consistent social media monitoring will allow you to watch for the early warning signs of a brewing crisis. Having established notification systems will allow you to quickly coordinate a response to avoid catastrophic damage.

Be proactive with your public relations. This includes having a a solid social media presence. Consistent connection with your audience builds a strong brand. The stronger brand you build before a crisis, the more credibility you will have when weathering one.

When a threat or crisis is identified, immediately implement your plan.

Coordinate Central Command. Establish frequent communications with the crisis team.

Control the Narrative. Crucial to conquering any crisis is controlling the narrative surrounding it. Compose a message establishing what you currently know and what you are doing to counteract the damage. Identify the communication channels you will use to provide future updates.

Communicate. Pause scheduled posts on social media but continue monitoring and responding in real time. Remember the Three C’s when engaging with the media and/or on social media. Every touch point is critical.

Collect Information. Most of the time that means going offline, but it is critical that you continue to monitor and respond.

“The time to repair the roof is when the sun is shining.” ~ President John F. Kennedy

After the dust settles, comb through what worked and what didn’t. Change the plan accordingly, and continue to update it on an ongoing basis.

If I were to google you right now, what would I find? What impressions would I form after viewing your professional history, your social media presence (or lack thereof), and your photos? Would I want to do business with you? Hire you? Befriend you?

Wakeup call, people … you’re being watched. It’s time to take control of your personal brand.

Say what?

Whether or not you identify it as such, you have a personal brand. Branding used to be reserved for businesses, but with the mushrooming social media landscape and the growing gig economy, the time has come to embrace personal branding.

A personal brand is how you present yourself to the world. It’s what you want people to know — who you are, what you think, what you stand for, and what makes you unique. Oftentimes, it’s the first impression someone will make of you.

So … yeah, it’s important. A strong personal brand establishes you as a thought leader in your industry, promotes your company (and your career), differentiates you from those who share your space, and allows you to build trust with those who seek you out.

Know thyself

Developing your personal brand starts with taking an objective look in the mirror. How would you describe yourself personally? Professionally? How would others describe you? Identify a handful of adjectives that feel like spirit words and make them your litmus test for everything you publish, post, share, comment on, and participate in. 

Find your niche. Solidify what sets you apart. And then run with it. It won’t happen overnight. It requires communicating your mission to your audience, in a genuine way, consistently and for the long-term.

Speaking practically

• Focus your branding. Share only what rings true. Posting just for the sake of posting is just noise.
• Deliver value to your audience. Make sure what you’re sharing is relevant to those you are talking to.
• Put the “social” in social media. Interact on the platforms where you live. Comment when you have something to say. Like when something rings true to you. Start a conversation.
• Share yourself with your audience. Give them a glimpse into your life and your soul. People want to know what makes you tick.
• Don’t live and die by your numbers. Having a gaggle of followers is fantastic, but are they your people? Are they engaging with you and furthering your brand?
• Lastly, and most importantly, make sure the on-line version of you matches the in-person version of you. Nobody likes a stepford wife. Don’t get caught up in what you think you should be – be authentic. 

If you’re not sure how to get there, give us a ring. We can help you hone your personal brand and show you how to rock it!

To go along with our 8th Anniversary, which we are celebrating this month, here are eight marketing trends that are fast-becoming marketing must-haves. Are you taking every opportunity to build your audience?

1. Personalization

Personalization can take on many flavors. It can be as simple as including your customer’s first name in the salutation of an email. Or, a company can be very intentional about their website and lay out an easy-to-follow trail of digital breadcrumbs.

You don’t need to turn your supply chain inside out but do think about how you reach your customer at every touch point and ask, is this made for them?

2. AI

Speaking of personalization, Artificial Intelligence is going to make even more personalization options available. In fact, it already is – Amazon is a perfect example. When a customer logs into their Amazon account, the landing page is customized for them based on their past purchases and viewing history.

3. Live Streaming

Even in our hyper-connected world, people still long for connection. I think this partly explains the popularity of live streaming (also called live video). Conducting live streams with comments enabled can go a long way in building a relationship with your audience.

4. Visual Search

Human beings are visual by nature. So, it makes sense for people to want to search visually as well as with words. And the technology to do so is getting better and better.

Pinterest is a powerful example of this trend. For an interesting account of their pursuit of visual search technology (it all starts with an avocado, because of course it does), click here.

5. Voice Search

As we have talked about on this blog before, voice search is fast becoming a part of consumers’ everyday lives. Forty-one percent of adults use a voice- activated personal assistant at least once a day. Optimizing your website for voice search will become increasingly important.

6. Purpose & Emotion

The adage “people buy with their emotions and assign reasons to their actions later” is true. Nike, Tesla, Facebook. For better or worse, these companies have showed their purpose through their actions over the years. And customers have reacted.

What emotions do your customers associate with your company? What is your company’s purpose?

7. Experiential Commerce

Much has been made of the retail apocalypse. But, as TechCrunch argues, retail might not be experiencing The End so much as an inflection point.

Many wildly successful e-commerce businesses have opened physical stores in recent years – Amazon, Warby Parker, Casper, Glossier. It’s all about creating a seamless experience where a business can court a customer little by little. Retail stores are showrooms and experiences unto themselves, where customers can try before they buy.

8. Content marketing

Consider this: 47% of buyers viewed 3-5 pieces of content before engaging with a sales rep.

Content marketing isn’t going anywhere. The media market is fragmented, everyone is their own publisher. Now is the time for companies to build their own audience.

2019 will be all about a better customer experience with personalization, automation and AI-powered technology, so you need to be sure you are producing custom content to engage your targeted audience. Whether you’re considering incorporating these trends or you’ve already implemented and are evolving your use of them, we are here to help you incorporate them into your marketing plan.

As the leader of your brand, it is up to you to determine the vision for your business, you are also the business leader. You are mission-control to successfully making that vision materialize. Be responsible for recognizing – and deciding how best to overcome – the barriers to your brand’s success.

One of the most powerful (and responsible) things you can do as a business leader is to get out of your own way.

The business leader and/or business owner holds a tremendous amount of power. You can be your brand’s greatest asset and its biggest backer. Critical to your mission, however, is not to become a barrier yourself.

During a conversation with a business owner and CEO of a $50M+ company, the CEO relayed that his largest client could not implement the programs offered to them because the necessary departments were not communicating with each other.

To overcome this hurdle, the CEO stepped in to facilitate meetings and interactions between his client’s departments. However, he was not getting paid for that time and taking on that role took him away from his own responsibilities.

When asked to provide my advice to this dilemma, my answer was simple: Don’t attend the meetings. If he did not attend the meetings, others would be forced to take on rightful ownership of their responsibilities, freeing the CEO to focus on his own responsibilities.

Here are four things to consider as a business leader in order to get (or stay!) out of your own way:

1. Build boundaries and bridges. Don’t put yourself in situations to be the point person when it is not your role. If you consistently play a role not meant for you lines become blurry and you increase your risk of burnout. You also risk not having the time and/or resources you need to be successful. Build a good team – in-house and/or through outsourcing. Then take a step back and let them fulfill their own roles.
2. Do it, delegate it or delete it. Does your to-do list continue to have the same thing on it week after week? Yes? Figure out why. If it is something that requires YOUR attention, do it. If it needs to get done but someone can or should complete it, delegate it. Maybe circumstances make completing a task unrealistic, undesirable or unnecessary – then, delete it. Procrastination is a barrier to productivity and to creativity.
3. Find your joy. Focus on the good contributions. Perhaps you work with a client who is abrasive. Understanding that he or she has a difficult job can help you avoid taking things personally. Look at the good things you are doing in your own role and the positive things the company is doing. If you focus only on the negative or get upset over the same things on a weekly basis, you prevent yourself from seeing the positives of your own – and others’ – contributions.
4. Celebrate success and forget failure. Failure is a necessary part of the process. Expect it. Embrace it. Learn from it. As a leader, failure should be empowering. Don’t let it get you down. Stop and acknowledge when you overcome it.
   

If you can get out of your own way, you may be your brand’s greatest asset. We have built a strong team and could be a powerful ally. Give us a call.

Personalized marketing is all about connecting the dots – data and content – based on consumers interests and preferences. Data collection and analysis allows for strategic deployment of individualized content to target audiences. “Customers have more choice than ever before, so we have to ensure we’re meeting their needs in real time, on-demand and personally relevant ways, both online and offline,” Mark Sciortino, VP of brand marketing strategy and planning, Walgreens, relayed in 2018.

Here are three benefits to utilizing personalized marketing:

Improved Customer Experience

Knowing their sensitive information is protected makes customers more comfortable with providing personal information. In return, they should receive more personalized experiences upon subsequent visits.

Increased Brand Loyalty

When consumers provide information and data, they expect to be treated as unique individuals with specific preferences. Dedicate time and resources to implement successful personalized marketing strategies. The result will be a competitive advantage in both brand loyalty and customer satisfaction.

Inflated ROI

If your automation technology is on point, you can easily identify individual customer preferences. Capitalize on it with customized content across channels online and offline. This will result in more sales opportunities. Coca-Cola’s Share a Coke campaign used common first names to attract millennials. That personalized campaign was the first time in years Coca-Cola grew their sales.

Personalized marketing campaigns require you to connect the three “C’s” of content with the three “C’s” of customization. You must know – and connect with – your audience. To know them is to love them by generating content personalized to them.

Collection

To create personalized marketing, you have to know what matters to your target. That starts with collecting data about them which is relevant to your brand. Real-time collection and analysis of data allows you to consistently evolve your marketing strategies to customers’ ever-changing behaviors. For example, if you are marketing a restaurant, your data collection would include location, demographic, and transactional data.

Creation

For your data collection to be beneficial, you have to utilize the collected information to create relevant content. Data collection allows you to create targeted and customized email marketing, social media marketing, video messages (one reason automated technology is key), and individualized product recommendations. In fact, 2015 research showed that personalized email campaigns received 29 percent higher email open rates and 41 percent higher click-through rates than ordinary emails.

Connection

Connection is built through authentic interactions. Personalized marketing allows you to connect individually and in community with your audience. You can show your human side (social media engagement or working reply-to email addresses). It also allows you to capitalize on consumers FOMO (fear of missing out) by showing how many people may be looking at the same product, how many of an item remain in stock or how long an item may remain on sale.

As with any marketing campaign, there are challenges to achieving these goals. In personalized marketing, the two main challenges to overcome are:

• Consistency. Consumers are interacting with brands across a number of channels, including email, social, mobile, etc. Each interaction with your brand must be consistent at every touch point.

• Time and Resources. To collect the right data, companies must utilize the right technology. Analysis of the data to create relevant content on a constant, evolving basis across multiple channels is key. This takes a significant number of hours and a significant chunk of manpower and monetary resources.

We would love to be a consistent resource to help you connect all the dots on your brand’s personalized marketing campaign.

I’m a mother to three kids firmly in the grip of teenage angst, so I frequently find myself talking to them about the importance of authenticity. Recently my youngest child said, “You keep using that word. But what does it mean EXACTLY?”

And that got me thinking. Authenticity IS a buzzy word, used frequently in many different contexts, which makes it easy for the concept to feel trendy and hazy. So since I’m a word girl, I consulted my dictionary to give me the word’s purest form:

authentic

adjective

not false or copied; genuine; real

Not false or copied. Genuine. Real. That’s pure gold, isn’t it? Authenticity is a buzzword for good reason.

We talk to clients all the time about authenticity in their branding and marketing. As the Chief Rocker would say, “It all begins with the brand.” And she is SO right! If the brand doesn’t feel real and natural, your audience won’t:

1. Know you.
2. Like you.
3. Trust you.

Authenticity is the new brand standard. The most authentic brands in the world are also the top brands, period.

So how do you build an authentic brand? Answer these questions:

Does your brand have conviction?

Your brand must stand for a specific promise, and everyone within your organization must believe that it’s important.

Does your brand have consistency?

Your brand must deliver on its promise at every touch point, every time. Your outreach efforts should be undertaken regularly and on schedule.

Does your brand have connection?

Your brand must be relevant and persuasive to your target audience, or your message is falling on deaf ears. Establishing an emotional connection with your people is key.

If the answer to these three questions isn’t a resounding YES, give us a call. We can show you how to rock your brand authentically!